Contract Management Specialist – Cambridge, Hybrid – Full time
Contract Specialists is a member of the AVEVA Contract Management (CM) team and will be responsible for the preparation and management of contract documents related to the sales activities of the company, from start (generation of a contract request) to finish (contract signature and archiving). The CM team is involved throughout the quote‑to‑fulfilment process and is responsible for coordinating with other stakeholders such as Sales, Legal Counsel, Trade Compliance, Finance, Order Entry, Deal Desk and Fulfilment teams to ensure that contracts are delivered as per business deadlines and in compliance with AVEVA’s policies.
We are looking for a Contract Specialist with excellent attention to detail, strong communication skills and knowledge of contractual and legal terminology. The role is part of the Contract Management team and will be based in Kuala Lumpur, supporting various parts of the EMEA region and working in EMEA time zone. Although the position reports into the Legal Department, it is not a lawyer/attorney/counsel role.
Responsibilities
* Assist in the preparation and management of contracts related to the company's sales activities, ensuring all documents are accurate, compliant and delivered in the required timeframe.
* Ensure compliance with AVEVA’s contracting guidelines, policies, protocols and processes.
* Build and maintain strong relationships with AVEVA’s Sales team and other members of the Legal team to ensure alignment and collaboration.
* Handle queries from internal teams and external stakeholders, providing timely responses.
* Support Trade Compliance, Credit Check, bidding and pre‑qualification and any other relevant activities in AVEVA’s quote‑to‑fulfilment process.
* Facilitate the signature of contracts by all parties.
* Store all working papers and signed documents in the corresponding archives, including references and metadata.
* Draft, prepare and edit documents such as Non‑Disclosure Agreements (NDAs), Termination Letters, Novation Letters, Price Escalation notifications under supervision of Legal and other senior members of the Contract Management team.
* Support with various administrative tasks as may be assigned.
Skills & Qualifications
* Bachelor’s degree in a related field or significant experience in commercial contracts management and administration.
* Strong organizational, prioritization and time‑management skills.
* Energetic, proactive, detail‑oriented and a strong team player.
* Excellent communication skills with a professional and client‑focused approach.
* Excellent command of spoken and written English.
* Experience with Microsoft Office (Word, Excel, Outlook).
* Willingness and ability to support EMEA time zones, including adjusted working hours when required.
Beneficial Skills & Qualifications
* Proficiency in additional languages.
* Familiarity with IT tools such as Salesforce, SharePoint, Acrobat and DocuSign CLM.
* Legal background is a plus (no degree in Law required).
UK Benefits
Flexible benefits fund, emergency leave days, adoption leave, 28 days annual leave (plus bank holidays), pension, life cover, private medical insurance, parental leave, education assistance programme.
Legal and Equal‑Opportunity Statement
AVEVA requires all successful applicants to undergo and pass a drug screening and comprehensive background check before employment. Background checks will be conducted in accordance with local laws. AVEVA is an Equal Opportunity Employer. We are committed to fostering an inclusive culture and providing reasonable accommodation to applicants with disabilities. Determinations on accommodation requests will be made on a case‑by‑case basis.
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