Join to apply for the Administration Assistant role at Equans UK & Ireland
Join Equans, a leading energies and services contractor and a proud member of the global industrial group, Bouygues. With a rich history of excellence in designing, constructing, and maintaining buildings and critical infrastructure worldwide, we are now opportunity for Administration Assistant within our Embedded Generation business at our site in Leeds.
Overview
The admin assistant will support all teams on site in order to ensure the site is able to operate to its full potential. This support will include procurement, reporting, processing of timesheets/overtime and general office duties.
Responsibilities
* First point of contact on site for procurement queries. Deal with invoicing, Purchase Orders (POs) and payment queries. Raise POs and One Time Vendors on Coupa to suit site needs.
* Support Operations manager with reporting requirements. Responsible for monthly waste management recording. Gather data from various site specific systems such as EDS & CMMS to feed into operational reports.
* Support Operations manager with document control. Filing of delivery notes, assisting with compilation and review of site Risk Assessments and operating procedures.
* Manage the issue and ordering of PPE.
* Support site team with travel arrangement, processing of timesheets and overtime.
* Support Operations manager with management of training and training matrix.
* Liaison with the client, contractors and suppliers when on site.
Knowledge, Skills, Qualifications & Experience
* GCSE grade C or equivalent in English essential.
* A levels advantageous
* High level of communication skills, both verbal and written.
* Highly organised and able to prioritise workload.
* Computer literate (Office 365).
* Attention to detail.
* Professional and welcoming manner.
* Able to work autonomously and is self-motivated but also able to function in a team environment.
* Adaptable and willing to learn new systems
We Offer An Excellent Benefits Package Including
* Pension Scheme
* 24 days annual leave (+ public holidays)
* Life Cover equivalent to 1 times annual salary
* 24/7 Employee Assistance Program and access to mental wellbeing app
* Employee discount shopping schemes on major brands and retailers
* Gym membership discounts
* Cycle to work scheme
* Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
What’s next?
If this role is of interest to you, please click below to register, apply, and track your progress. A member of our Resourcing Team will review your application and be in touch.
As part of a positive action drive to address under-representation in senior management positions we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.
In support of our positive action measures, we will consider applications that do not meet all the technical requirements if candidates can demonstrate how transferable skills will enable them to successfully deliver the remit of the role in an environment which promotes a flexible working culture.
At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do; should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including AccessAbility, Encompass, RISE, Veterans & Reservists, WOMEN TOGETHER, Working Parents, and Young Professionals.
Leeds, England, United Kingdom
#J-18808-Ljbffr