The role will focus on providing administrative support to the Managing Director (MD) and to be the point-of-contact between the MD and clients, screening and directing phone calls and distribute correspondence. Handling requests and queries appropriately.
Main Duties & Responsibilities
· be the first point of contact with people from both inside and outside the organisation.
· devise and maintain office systems, including data management and filing.
· arrange travel, visas and accommodation.
· screen phone calls, enquiries and requests, and handle them when appropriate.
· meet and greet visitors at all levels of seniority.
· organise and maintain diaries and make appointments.
· deal with incoming emails and post, corresponding on behalf of the MD if needed.
· carry out background research and present findings.
· produce documents, briefing papers, reports and presentations.
· analyse and process staff expenses and company credit card expenditure, reconcile petty cash and provide expenditure and income details to third party accountant for financial accounts.
· Provide third party accountant payroll details prior to pay run on a monthly basis; new starters, leavers, changes in salary and/or tax codes, changes in address as well as providing primary data input for payment system.
· organise and attend meetings and ensure the manager is well prepared for meetings.
· carry out regular stock checks and ensure replenishment of stationery, stamps, kitchen sundries and other supplies.
· liaise with clients, suppliers and other staff.
· always maintain confidentiality.
Being familiar with the work environment and processes of an R&D and Product Development team of scientists and engineers is an advantage.
Qualifications
* Administrative experience and strong organizational skills as a Personal Assistant
* Proficiency in Microsoft Office and Google Suite
* Data entry and clerical experience
* Excellent phone etiquette and typing skills
Job Types: Full-time, Permanent
Pay: £28,000.00-£30,000.00 per year
Benefits:
* Casual dress
* Company pension
* Cycle to work scheme
* Free parking
* On-site parking
* Private medical insurance
* Sick pay
Ability to commute/relocate:
* Ely CB7 4EX: reliably commute or plan to relocate before starting work (required)
Experience:
* Personal Assistant: 4 years (required)
Work authorisation:
* United Kingdom (required)
Work Location: In person