About OpenAI
OpenAI is an AI research and deployment company dedicated to ensuring that general‑purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.
About the Role
This Contract Event Manager role will report into Events Leadership in London and own the end‑to‑end planning, execution, and production of small‑to‑medium‑sized events across Europe. You’ll operate across a wide range of audiences — from enterprise and developers to startups, policymakers, and beyond — delivering high‑impact experiences that reflect OpenAI’s brand and ambition. The ideal candidate brings meticulous planning, comfort with ambiguity, creative problem‑solving, and seamless front‑of‑house management, with the ability to navigate multiple markets, cultures, and operating environments across the region.
In this role, you will:
* Manage logistics and execute events end‑to‑end across multiple European markets, including project workstreams, registration, guest experience, catering, and on‑site production for a range of high‑tough and community‑focused events.
* Develop and maintain comprehensive project timelines and budgets across multiple countries, tracking milestones, deliverables, and deadlines to ensure seamless execution across regions.
* Source, negotiate, and coordinate with regional vendors and agencies — including caterers, AV providers, and production teams — ensuring consistency with OpenAI standards while adapting to local nuances.
* Oversee attendee registration, check‑in processes, and event communications across diverse audiences and geographies, including pre‑ and post‑event outreach.
* Maintain meticulous financial tracking across events, managing budgets, processing invoices, and reporting on spend across multiple currencies and markets.
* Collaborate closely with cross‑functional stakeholders — including design, procurement, security, and comms — to ensure alignment with strategic goals while localizing appropriately for European audiences.
You might thrive in this role if you have:
* 5+ years of event production experience, including planning and executing events across multiple countries or regions within Europe.
* Strong experience leading logistics management for high‑touch events, with an ability to adapt across cultures and audiences at a fast pace.
* Excitement to work in a nimble, flexible, fast‑paced, but fun and creative environment.
* Fluency in English, with additional European language skills (e.g., French, German, Spanish, Italian, etc.) strongly preferred.
* A passion for OpenAI’s mission and excitement about showcasing cutting‑edge AI technology through thoughtful, high‑quality event experiences.
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