An exciting opportunity has arisen to join the Project & Project Management team to co-ordinate and ensure the high quality, efficient and timely delivery of the Projects (Capital & Non Capital) on a day to day basis and to co-ordinate within Trust policies and procedures.
Responsibilities
* Provide efficient and professional administrative support to Senior Managers and Project Managers as required
* Maintain Register within the department to ensure Project Managers is complying with Trust Policies & Procedures
* Manage administrative support to ensure consistent and efficient systems are in place and that workloads are efficiently managed
* Maintain the capital financial ledger, recording orders raised and invoices returned to ensure accurate records and financial control
* Use exceptional Microsoft Excel knowledge, skills and experience to support the management with records and data
* Ensure efficient systems are created and adhered to in relation to the Capital program of work
* Ensure Health & Safety procedures are compliant
* Assist with departmental communications
* Deal with all departmental incoming and outgoing correspondence
* Deal politely and effectively with internal/external enquiries, acting as the initial contact for calls and visitors into the department, taking messages via phone or in person, and ensuring these are passed on to the relevant person with tact, diplomacy and sensitivity
* Be proactive in improving office systems and procedures, suggesting improvements within office/department procedures
* Support implementation and initiative ensuring that daily tasks and on‑going workloads are prioritised and completed within agreed time frames
* Provide general office duties including creating and maintaining systems to manage information, general secretarial services, and general reception duties
* Support the P&PM team with meeting support: arranging meetings, preparing agendas and generating minutes/action logs.
Qualifications
Applicants will require exceptional Microsoft Excel knowledge, skills and experience. The position is 30 hours per week.
Benefits
* Staff development opportunities
* Enrolment in the NHS pension scheme
* Auto‑enrolment to the Temporary Workforce Service
* Access to onsite nurseries
* Staff restaurants and accommodation
* Free psychological support through the confidential Employee Assistance Programme
* Onsite parking available from only £50 a year
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