Personal Assistant / Operations Co-ordinator – Eye Right Referrals
Are you looking for an exciting opportunity to shine, and be part of shaping a new Veterinary Referral Hospital in Scotland?
Eye Right Referrals is a growing specialist veterinary ophthalmology service, and we are looking for a highly organised, proactive Personal Assistant to work closely with the director and support the smooth running of the business.
This is not a standard admin role — it’s an opportunity to become a key part of a friendly, ambitious referral service and help shape how the business operates as it continues to grow. For the right candidate, this role has the potential to develop into a Practice Manager position over time.
The Role
You will act as the organisational backbone of the business, helping to manage the day-to-day flow of work and ensuring everything runs efficiently behind the scenes.
The role will include:
* Diary and appointment coordination across multiple clinics
* Managing emails and prioritising communication
* Liaising with contractors, advisors, referring veterinary practices and clients
* Supporting with referral bookings and case organisation
* Assisting with basic accounts/admin tasks
* Assist with Marketing and CPD events
* Helping to improve systems and processes as the business grows
* Assisting with sourcing equipment and consumables
* Assisting the project management team with development of a brand new referral hospital
* General PA support to the director
About You
We are looking for someone who:
* Is naturally organised and enjoys creating structure
* Is proactive and takes initiative without needing close supervision
* Communicates confidently and warmly with clients and colleagues
* Has excellent attention to detail
* Is calm under pressure and able to prioritise effectively
* Enjoys being part of a growing business and getting involved
Experience as a PA, administrator, or within a veterinary/medical setting is helpful, but attitude and approach are more important than specific experience.
What We Offer
* A friendly, supportive working environment
* A varied role where no two days are the same
* The opportunity to grow with the business and shape your role
* Flexible working options, ie can be full or part-time
* Competitive salary based on experience
Location
Flexible / hybrid, with some in-person work depending on business needs.
Once our hospital is set up, you will be based in Dunfermline
How to Apply
Please send your CV to Julia@eyerightreferrals.co.uk along with a short note explaining why you feel suited to this role.