Facilities Administrator
Location: Bournemouth
Salary: up to £14.30 per hour (DOE)
Hours: 7am – 4pm, Monday – Friday
Assignment: Temp to perm
Start date: ASAP
We’re looking for a highly organised and proactive Facilities Administrator to take ownership of all facilities-related administration. You’ll manage records, coordinate contractors, and ensure all paperwork, permits, and maintenance schedules are up to date. This role suits someone who’s hands‑on, takes initiative, and keeps things running smoothly behind the scenes.
Duties
* Serve as the primary point of contact for all facilities‑related enquiries and service requests from employees and visitors
* Maintain accurate and up‑to‑date records, including service agreements, permits, and statutory compliance documentation
* Coordinate planned and reactive maintenance activities, liaising with internal teams and external contractors to ensure timely resolution of issues
* Manage the ordering, stock control, and distribution of site consumables and office supplies
* Oversee room booking systems, meeting space setup, and support office moves and workspace reconfigurations
* Assist in the administration of access control systems, visitor management, and site security documentation
* Monitor contractor attendance, verify permits to work, and ensure compliance with site health and safety procedures
* Support procurement processes by raising purchase orders, receipting invoices, and maintaining cost and budget tracking spreadsheets
* Carry out regular site inspections to identify faults, hazards, and opportunities for improvement
* Contribute to sustainability, waste management, and energy efficiency initiatives across the site
* Assist in the development and implementation of business continuity and emergency response procedures
Skills
* Proven experience in facilities, site services, or an administrative role
* Highly organised with the ability to manage multiple priorities and deliver tasks to deadline
* Strong attention to detail with accurate record‑keeping and documentation skills
* Confident communicator with excellent customer service and interpersonal abilities
* Proficient in Microsoft Office applications and familiar with facilities management systems (e.g. CAFM, access control, visitor management)
* Good understanding of health and safety principles and statutory compliance requirements
* Proactive and solutions‑focused, able to work both independently and collaboratively
* Professional, approachable, and dependable in day‑to‑day interactions
* Adaptable with a positive attitude toward continuous improvement and change
To apply, or for more information please contact Shannon on 07441919648 or send an updated cv to shannon@holtrecruitmentgroup.com
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