The Role
Reporting directly to the Managing Director, you’ll support across operations, compliance, with an option to play a key role in business development through a network in the whisky industry. You’ll work closely with the Warehouse Manager while also contributing to wider commercial activities.
Key responsibilities include:
* Maintaining and updating the Warehouse Management System (WMS) for all stock movements
* Preparing and submitting monthly HMRC reporting (including W1 documentation)
* Producing weekly stock and warehouse utilisation reports for the MD
* Collaborating with the Warehouse Manager to identify and implement operational improvements
* Building and maintaining a company CRM, managing both existing and prospective contacts
* Ensuring all due diligence documentation is accurate and up to date (EMCS checks, insurance, customer records)
* Developing and maintaining company policies, including H&S, handling procedures, and employee handbook
* Supporting business development activity by engaging with prospective and existing customers
* Attending industry trade events and representing the business
* Visiting client sites across Scotland to strengthen relationships and promote services
* Managing and updating the company LinkedIn presence (desirable)
* Assisting with the creation of marketing materials, price lists, and service documentation
About You
* Experience in an operations, logistics, or business support role
* Strong organisational skills with excellent attention to detail
* Comfortable working in a small, evolving business environment
* Proactive, with the ability to identify improvements and take initiative
* Confident communicator, both written and verbal
* Willingness to travel across Scotland as required
* Experience with CRM systems and WMS platforms is advantageous
* Exposure to compliance and HMRC reporting would be beneficial
* Marketing or LinkedIn content experience is a bonus, but not essential
Why Apply?
This is a fantastic opportunity to join a growing business at an exciting stage of its journey. You’ll work closely with senior leadership, gain exposure across multiple areas of the business, and have the autonomy to shape processes and contribute to long-term success.