The role of the Secretary is vital in assisting the Chair and committee to organise the smooth running of the Trustee meetings & overseeing CAVRA membership
What difference will you make?
Civil Aid Voluntary Rescue Association (CAVRA), is a voluntary resilience organisation operating within the United Kingdom, across the England and Wales area. We are a registered charity (no, and our purpose is to provide back-up personnel to the emergency services and local authorities in a range of situations. Our trained and uniformed volunteers fall within one of our three sections Community Emergency Volunteer Unit - Our core operations National Emergency Resilience Support Unit - Our specialist nationalised teams who support our local Community Emergency Volunteers Headquarters - Non-operational teams that ensure CAVRA operations are running correctly, where this role will fall in to.
What are we looking for?
Previous experience of administrative work and/or volunteer/employee management
What will you be doing?
Overall purpose The charity secretary is primarily responsible for the smooth and efficient running of meetings of the trustee board and any sub-committees, providing assistance and support to the chair of the board of trustees. The charity secretary may also be closely involved in monitoring the requirements affecting the charity and its activities, and ensuring that the trustees' decisions are acted upon, and that all decisions made by the trustees are in accordance with the governing document, reflect the objects of the charity, and continue to provide public benefit. The charity secretary should be responsible for keeping the 'conscience' of the charity, by way of ensuring that the trustees continue to take decisions and act in line with the governing document, and comply with the relevant legislative and regulatory requirements the charity is subject to. To ensure that other meetings such as AGM, and events are properly administered To monitor committee member action points. To administer all CAVRA memberships. Specifically To have good listening, oral and literacy skills. To plan and prepare committee meetings and the AGM with others as appropriate. Plan meeting dates, book rooms, send out notifications, minutes and other papers. Draw up agendas together with the Chair. Minute committee meetings or ensure another minute taker is available. Accurately record decisions and actions in the minutes and report to the next committee meeting on the progress of actions and the result of decisions. Deal with correspondence, writing letters, emails as agreed at committee meetings, summarizing correspondence/emails received at the next committee meetings and drafting replies as appropriate. Making arrangements for any necessary reporting to be done, for example the annual report to members. Ensuring that trustee decisions are implemented in accordance with the charity's governing document or other internal operational procedures. Knowledge of Charity law and the voluntary sector. Qualities To be organized and methodical. Able to take good minutes Able to work as a team and be committed to the charity values Able to keep accurate records Relevant skills to organise a meeting well.