OFFICE COORDINATOR
We have a fantastic opportunity for an Administrator to join a small team within an energy business.
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Position: Part-Time Office Coordinator (Hybrid)
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Location: Work from Home options - Office days are Mon & Fri. Based (Kidlington, Oxford)
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Schedule: 5 Days a Week (Part-Time Hours, ideally 11 - 5pm)
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£/ hourly
A growing and forward-thinking heating and renewables business is looking for a proactive and well-organised Office Coordinator to join the team on a part-time basis. This is an exciting opportunity to become part of a supportive, down-to-earth team and play a key role in both day-to-day operations and the business’s ongoing growth. The role offers a hybrid working model, split between remote and in-office work.
Key Responsibilities:
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Customer Scheduling: Proactively contact customers to arrange boiler services, ensuring regulatory deadlines are met.
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Engineer Diary Management: Coordinate and maintain engineers’ diaries, balancing customer requirements and operational efficiency.
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Inbox & Call Management: Monitor the shared email inbox and incoming calls, collaborating closely with the Office Administrator.
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Invoice Follow-Up: Chase outstanding payments and support healthy cash flow management.
Growth & Development Areas:
The business is seeking someone with a genuine interest in contributing to its growth and development.
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Marketing Support: Assist with website updates, gathering customer reviews, and generating ideas to improve visibility and brand presence.
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MCS Registration: Support the company’s MCS registration and manage associated documentation for funding applications.
Ideal Candidate Profile:
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Strong communication skills (email, phone, in-person)
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Excellent organisational abilities and attention to detail
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Confident using digital tools for scheduling and communication
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A proactive mindset, comfortable suggesting improvements and taking initiative
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Experience in admin, customer service, or marketing is highly desirable
This is a great opportunity for someone who thrives in a flexible environment, enjoys a varied role, and is looking to grow with a small but ambitious team