: ESSENTIAL FUNCTIONS: Responsible for effectively performing all clerical duties associated with the Human Resources Department including but not limited to answering questions via various methods, typing letters, compiling reports, preparing for meetings, communicating HR supply orders, printing, faxing and mailings. Advise employees regarding HR programs, practices, and procedures. Oversee the daily workflow of all non-Transportation substitute hires which includes, but not limited to, reviewing applications, verifying reference checks and substitute certification, working with applicants on missing documentation, any additional follow up that is needed for the hiring process. Process new hire documents, schedule onboarding meetings, and ensure compliance in various onboarding platforms (i.e. E-Verify, MACHS, FCSR, CaseNet, MO State W-4, etc.) for all non-Transportation substitutes. Support the Hiring Specialist as needed with scheduling onboarding meetings and new hire documents for all new hires and ensure compliance in Records and E-verify Systems. Prepare, distribute and communicate out reporting on incomplete new hire checklist tasks for non-transportation substitute staff. Manage non-Transportation substitute files in Records and SISFin, and ensure information (i.e. employee information, locations, job types, supervisors, job lists, etc.) is accurately entered and maintained in all necessary systems. Communicate and submit new substitute hires to HR Manager for board approval. Train applicable new substitutes on the absences management system as needed. Assist new hire non-Transportations substitutes in obtaining, filing and verifying active and appropriate DESE certification(s) for hired positions. Communicate with employees and supervisors to facilitate completion in a timely manner. Manage ongoing compliance with labor law posters for all district buildings. Responsible for moving all paper personnel files to our electronic record system. Ensure completion of all assigned non-transportation new hire substitute tasks and checklist in Records. Communicate with employees and supervisors to facilitate completion in a timely manner. Responsible for attending recruiting events and activity coordination to build district teams as needed. Assist the HR Manager and Assistant Superintendent for Human Resources with registration, preparation, and distribution of job fair materials. Assist the HR Manager in preparing interview packets, setting up interview rooms, and placing catering orders as needed. Act as the backup to and assist the district workers' compensation designee by providing workers' compensation authorization to medical facilities and following up with respective employees and district workers' compensation insurance provider on needed workers' compensation documentation. Coordinate and manage student teachers, screened volunteers and contracted agency workers to ensure necessary background checks have been completed and ensure timely communication with supervisors and other stakeholders on outcomes and next steps. Maintain reports and assist the Administrative Assistant to the Superintendent with correspondence regarding certified and classified staff years of service. Log non-transportation substitute background check determinations in Qualtrics. Maintain and process records related to the Teacher of the Year and Support Staff of the Year programs in Records and Google Suites in partnership with the HR Manager. Send out the Exit Survey via email to all employees separating from the district. Work with supervisors to ensure compliance with SafeSchools mandatory training for all employees. Process and reconcile Purchase Orders related to the HR Department. Process employee name, address and phone number change requests via Records and update SISFin and Records to ensure accurate and timely completion. Act as the backup to and assist the FMLA Specialist with employee processes related to the Family and Medical Leave Act and Americans with Disabilities Act. Assist other HR staff with assignments and projects as needed. Comply with all district policies, regulations, and procedures. Perform other duties as assigned. BASIC REQUIREMENTS: Secretarial or Administrative Assistant experience required. Experience in school district setting preferred. Associate's Degree or higher in related field preferred. Human Resources experience preferred. Click Here to apply.