Executive Assistant to Senior Leadership - Financial Services
Location: London
Contract: 15 Month FTC
Sector: Financial & Professional Services
Start date: June 2026
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to senior leaders within a fast‑paced, international financial services environment. This role requires exceptional coordination skills, strong attention to detail and the ability to manage complex priorities across multiple stakeholders.
Key Responsibilities
* Provide full executive support including extensive diary management, inbox oversight, meeting coordination and preparation of agendas, briefing materials and action logs.
* Organise international travel, visas, accommodation, itineraries and follow‑up administration.
* Manage expenses and ensure timely reconciliation of corporate card transactions.
* Coordinate internal and external meetings, conference calls, presentations and management packs.
* Act as a key point of contact across departments, liaising with colleagues, senior management and external partners.
* Support onboarding processes for new joiners, including equipment setup and scheduling introductions.
* Serve as committee secretary for internal governance groups, including meeting scheduling, document preparation, minute‑taking and maintaining SharePoint records.
* Provide general administrative support such as handling calls, document preparation, scanning and managing office‑related queries.
* Assist with training coordination, business continuity activities and ad‑hoc projects for wider teams.
Skills & Experience
* Previous experience in an Executive Assistant, team support or secretarial role.
* Strong proficiency in MS Office (Word, PowerPoint, Excel).
* Excellent communication, time management and organisational abilities.
* Ability to multitask, use initiative and work calmly under pressure.
* Professional, discreet, adaptable and confident supporting senior stakeholders.
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