Reporting to the EPR Programme Manager, the post holder will be responsible for leading a large scale first‑class proactive recruitment service to the Electronic Patient Record (EPR) programme across South London & Maudsley NHS Trust. SLaM is migrating from its current EPR to a new system throughout 2026 and 2027 and we will be running a large recruitment campaign to support the EPR programme. The EPR implementation forms an integral part of an innovative and exciting Clinical Transformation programme that will be enabled by a comprehensive digital experience, incorporating a wide range of EPR functionality required to deliver excellent patient care.
The post‑holder will work in partnership with Digital Services and HR Business Partners in order to progress vacancies to recruitment and ensure proactive sourcing of skilled candidates, providing advice, coaching and support to the Trust on a range of EPR recruitment activities.
The post‑holder will be supporting and working on key EPR work‑streams and projects enabling the recruitment team to deliver high volume and streamlined recruitment services across the Trust’s divisions and actively contribute to reducing time to hire and agency spend.
We are committed to get the very best out of our staff and support staff in their career aspirations. We have career pathways available, where you will be able to develop your skills and build on your experience to progress into other roles across different specialties. For this role, we offer career pathways to Senior manager roles within the IG and the wider team. In addition, we offer ongoing training and development in conjunction with the BCS membership.
As one of the few Trusts in London we are proud to offer flexible working as part of our new ways of working, and we are happy to talk flexible working at the interview stage. In this role you will be able to work Monday to Friday in the time frames from 8am to 6pm, giving you the very best of good work‑life balance.
Responsibilities
* Lead, contribute and monitor specific areas of specialist recruitment within the divisions.
* Ensure a timely and high‑quality proactive recruitment service to the EPR programme within the Trust in accordance with agreed standards of practice, supporting the Recruitment Services Team Lead, and providing consistent and proactive advice and guidance to managers, candidates, and team members on fair recruitment processes.
* Advisers managers on the effective recruitment, engagement, and deployment of staff in accordance with relevant policies and the service’s needs, consistent with Trust employment policies, procedures and employment legislation.
* Ensure standardised processes are in place within the recruitment service in line with relevant policy, procedure, HR best practice and current legislative requirements, including standardised procedures, templates and practices.
* Ensure all employment checks and paperwork is accurate and compliant with NHS Employers’ Employment Check Standards, briefing staff on any updates as necessary.
* Ensure compliance with GDPR legislation in relation to recruitment and employment records.
* Support induction and training of new team members in all recruitment processes in line with NHS Employers standards, legal obligations and relevant Trust policies.
* Proactively support the onboarding process to ensure optimum candidate experience, and ensure all new starters are added to payroll in line with relevant payroll deadlines, providing training where required.
* Actively monitor own performance against KPIs and key metrics (time, source, quality, cost and other strategic initiatives) and provide timely and accurate reports for internal stakeholders on recruitment progress.
* Act as a system administrator and Trac super‑user, offering proactive advice to improve the workflow of the system to create an efficient recruitment process.
* Actively support the development of staff in the Trust by supporting the design, development and delivery of a range of recruitment training packages and toolkits, including online guides, one‑to‑one sessions and workshops covering campaign management, use of Trac, interview and selection, candidate management and the maintenance of internal Service Operating Procedures.
* Provide advice and confirm compliance with relevant employment offers, terms and conditions, as part of the recruitment process or to seek advice as required.
* Support with relevant implementations of national initiatives and policies and procedures, including contributing to projects across the People and OD Directorate.
* Undertake internal audit checks on the recruitment processes undertaken by the team to ensure all pre‑employment checks are carried out in accordance with relevant legislation, Trust policy and NHS Employment Standards, including the Employment Rights Act and UKVI Guidance.
* Manage the team in accordance with an identified suite of key performance indicators, addressing performance concerns and providing proactive support for rapid improvement.
* Support designated areas of responsibility in modernisation, new ways of working and continuous improvement of the efficiency and effectiveness, ensuring all legislative and audit requirements are met.
* Champion the Equality and Diversity agenda and proactively embed the principles into the processes and procedures of the teams.
Benefits
Career pathways, ongoing training and development (including BCS membership support), flexible working (Monday to Friday, 8am to 6pm), and a focus on work‑life balance.
This advert closes on Thursday 14 May 2026.
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