Executive Assistant Location: Remote (UK-based, with occasional travel to offices in Chippenham, Chester, and Plymouth) Salary: £35,000 – £45,000 (depending on experience) Contract: Permanent, full-time Overview Our client, a global software provider within the healthcare sector, is seeking a highly organised Executive Assistant to provide proactive executive support and ensure smooth day-to-day operations across a remote-first, multi-site organisation. This is an exciting opportunity to become the operational backbone of a high-performing leadership team, supporting senior executives with complex scheduling, travel, office operations, and process improvements while maintaining confidentiality and driving efficiency. Responsibilities Provide executive support to senior leaders, including complex diary management, meeting coordination, briefings, agendas, minutes, and action tracking. Coordinate domestic and international travel arrangements, including visas, itineraries, accommodation, and expenses. Manage office operations across a remote-first, multi-site environment, including vendor management, supplies, asset tracking, and facilities liaison. Act as the first point of contact for internal and external stakeholders, ensuring timely, professional communications. Plan and deliver internal events such as leadership offsites, town halls, training sessions, and engagement activities. Support people processes in partnership with HR/People Operations, including onboarding and offboarding. Maintain accurate records, contracts, policies, and documentation in line with compliance standards (e.g., GDPR). Manage vendors, raise purchase orders, track renewals, negotiate terms, and monitor service levels. Track and report on budgets and expenses, preparing monthly summaries. Drive small-scale operational projects, coordinating stakeholders and ensuring delivery within agreed timelines. Support sales and client-facing activities when required, including scheduling and bid support. Promote adoption of Microsoft 365 tools, ensuring consistent and structured data management. Requirements 3–5 years’ experience as an Executive Assistant, Personal Assistant, Office Manager, or Operations Coordinator supporting senior leaders. Proven success managing complex diaries, meetings, and travel. Experience managing operations for remote or multi-site teams. Strong communication skills with the ability to liaise effectively at all levels. Demonstrated ability to manage confidential information with discretion. Experience with budget tracking, expenses, and basic financial administration. Highly organised with exceptional prioritisation and time management skills. Advanced Microsoft 365 skills (Outlook, Teams, SharePoint, OneDrive, Word, PowerPoint; Excel for reporting). Strong attention to detail and a continuous improvement mindset. Desirable (not essential): PowerBI skills (dashboards and reporting). Jira and Confluence experience. Project coordination experience. Relevant certifications (e.g., ILM/CIPD Level 3, Business Administration, Prince2 Foundation, GDPR/Information Governance). Benefits Competitive salary (£35,000 – £45,000). 25 days annual leave bank holidays 5 personal days. Lifestyle reward allowance (£325 per annum, pro rata). Flexible, remote-first working with occasional office visits. Inclusive and supportive working environment with a strong focus on diversity and equity. Application Process The recruitment process may include interviews, a written assessment, an assessment day, and/or a presentation. Our client is an equal opportunities employer and welcomes applications from candidates of all backgrounds. Adjustments and additional support during the recruitment process can be provided upon request.