Band 3
Main area
Maternity
Grade
Band 3
Contract
Permanent
Hours
Part time - 30 hours per week
Job ref
FM-SC-VCG
Site
Epsom and St Helier NHS Trust
Town
Carshalton
Salary
£29,651 - £31,312 Pa incl HCAS Outer pro rata
Salary period
Yearly
Closing
25/09/2025 23:59
At Epsom and St Helier Hospitals, above all we value respect. We put respect at the heart of all we do, by living up to our shared behaviours of kindness, professionalism, positivity and teamwork. This enables us to provide great patient care and make ESTH a great place to work. When you sign up to work with us, you sign up to this and we welcome applicants who share our values.
Job overview
Antenatal and Newborn screening programmes aim to detect conditions that are present in either the mother or baby that might have an adverse effect on the health of either. Pregnant women and newborn babies are offered screening tests as an integrated and linked part of their care. Optimal screening programmes require effective team working across a number of professional groups, departments and organisations. Trust programmes are benchmarked against national and locally agreed standards; and audit and performance monitoring is seen as essential to assure the safety and effectiveness of the service.
The post holder will have overall responsibility to provide efficient and effective administration of the six national ANNB screening programmes; Newborn Hearing, Newborn Bloodspot, Newborn and Infant Physical Examination, Infectious diseases in pregnancy, Haemoglobinopathies and Fetal Anomaly. They will also maintain an accurate screening database and provide accurate statistical information.
The post holder is responsible to the Antenatal clinic and screening matron but will work closely with each member of the maternity screening team based within the Trust across the two sites at Epsom and St Helier.
Main duties of the job
* To develop and then maintain an active database for the National Antenatal and Newborn (ANNB) screening programmes including Newborn Bloodspot (NBBS), Newborn and Infant Physical Examination (NIPE), Infectious diseases in pregnancy, Haemoglobinopathies and Fetal Anomaly.
* Responsible for checking the quality of data entered onto the failsafe systems and filing systems, to ensure that all national standards are maintained and reportable.
* To coordinate close interaction by the ANNB Screening Coordinators, ward, clinic and community midwives, paediatricians and Newborn Hearing Screening Team to ensure failsafe systems remain robust and ANNB services run smoothly.
* To liaise and correspond with the appropriate external service providers as well as GP's Referrers and patients regarding appointments, results and follow up care.
* To be responsible for answering telephone enquiries and referring to other members of the Department as appropriate and when required contact and refer to other trusts /external providers.
* To provide detailed analysis to the ANNB Screening Coordinators for the quarterly KPI's and annual reporting as well as provide daily analysis of impended breaches on Failsafe Systems and to action these appropriately to meet service specifications.
* Attend MDT meetings with the ANNB Screening Coordinators regarding patients care and any external regional / national update meetings.
Working for our organisation
St George's, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey. Our sites include St George's Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).
After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.
Detailed job description and main responsibilities
The main duties of the job are highlighted above. Please see attached detailed Job Description for additional roles and responsibilities.
Person specification
Qualifications
Essential criteria
* A levels or equivalent experience
Desirable criteria
* NVQ 2 in office administration
* ECDL/ICDL
Experience
Essential criteria
* Use of office information systems - Excel, Word Power Point
* Working with NHS medical records
Desirable criteria
* Experience of dealing with the National Standards of the NHS Antenatal and Newborn Screening
* Use of the Patient Administration System (PAS)
Skills/Knowledge
Essential criteria
* Excellent communication and interpersonal skills
* Willingness to undertake training on appointment for any relevant skills not already competent in
* Able to prioritise and meet deadlines
* Ability to maintain confidentiality
Desirable criteria
* Knowledge of Newborn Screening fail safe systems
* Understanding of medical terminology
Your application: Please ensure that you have read the job description and person specification and that your supporting statement reflects these, as your application will be assessed and scored against these criteria.
References: You will be required to provide 3 years of employment/educational history. We do notaccept references from personal email addresses such as Hotmail, Gmail etc. therefore please ensure you are providing professional working email addresses within your application form. If you are unable to provide professional email addresses and are invited to an interview, please ensure you advise the interviewers of this - otherwise, this may delay your pre-employment checks.
Closing date: In order to streamline recruitment within our Trust, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
Shortlisting: You will only be contacted via e-mail/SMS by the SWL Recruitment Hub if you are successfully shortlisted for this post. Please ensure that you check your Trac registered e-mail regularly.
DBS: We are committed to safeguarding children and adults who are at risk of abuse. As such, if this post will have access to children or vulnerable adults, you will be required to undertake an Enhanced Disclosure and Barring Service check. However, all employees have a responsibility for safeguarding children and vulnerable adults in the course of their duties and for ensuring that they are aware of the specific duties relating to their role.
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Disability Advice Line: SWL Recruitment Hub is committed to promoting equity and equal opportunities for individuals with disabilities. We believe that greater diversity and inclusion will lead to an even more positive impact on the people we serve. For support with job opportunities and reasonable adjustments contact our Confidential Disability Advice Line at:
Telephone:
Text:
Email:
Our confidential answering service is available after 5pm.
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Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.