We are seeking a proactive and detail-oriented Supplies and Office Support Assistant to manage the receipt, dispatch, and tracking of goods while supporting general office administration tasks. The successful candidate will play a key role in ensuring smooth day-to-day operations, maintaining inventory accuracy, and supporting internal stakeholders across departments at our Paignton office.
Key Responsibilities
Goods Receipt & Handling:
* Receipt of goods from front desk, checking of contents against delivery notes and purchase orders and logging the items received in our system
* Manage any returns or follow up on goods missing or damaged
* Liaise with the engineering team to notify them of receipt of goods and arranging the asset tagging of relevant goods
Shipping & Returns
* Prepare and pack goods for shipment to suppliers, customers, or other company locations.
* Generate and manage shipping documentation.
* Schedule shipments with couriers (e.g. DHL) and track delivery status.
* Coordinate product returns under warranty, ensuring proper documentation and communication with suppliers.
Supplier Coordination
* Monitor outstanding purchase orders and follow up with suppliers to ensure timely delivery.
* Keep internal stakeholders informed of delivery status and any delays.
Office Administration Support
* Manage ordering of day-to-day office consumables and supplies, including catering for meetings.
* Handle travel arrangements, including taxi bookings and occasional accommodation requests.
* Support front-of-house duties if we relocate to a new facility, including welcoming guests and managing incoming deliveries.
Key Skills & Experience
* Strong organizational and communication skills.
* Attention to detail and accuracy in data entry and goods handling.
* Ability to manage multiple priorities in a dynamic environment.
* Enjoy teamwork and being part of a closely knit team.
Accelerating AI in a Low Carbon World – Oriole Networks is a photonic networking company, developing disruptive technologies for AI/ML and HPC networking that will revolutionise data centres.
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