Women in Film & TV (UK) is seeking a highly organised and proactive Event Assistant to support the delivery of our dynamic programme of industry events. This is a temporary hybrid role combining office-based work with online and in‑person event delivery.
Events are at the heart of WFTV, from thought‑leading talks and screenings to member meet‑ups and networking events. The Event Assistant will play a key role in ensuring our events run smoothly and professionally, fostering a welcoming, inclusive atmosphere, and working closely with the events team.
Key Responsibilities:
Event Preparation & Coordination
* Prepare and circulate detailed event briefs to speakers and internal stakeholders in advance
* Manage guest lists, registrations, and attendance tracking.
* Print and prepare event materials (agendas, name badges, signage and supporting documents).
* Support scheduling, logistics and internal planning processes.
* Attend the office as required for planning and event preparation.
Online Event Delivery
* Set up and support the delivery of online events using Zoom (meetings and webinars).
* Manage breakout rooms, screen sharing, recordings and technical settings.
* Provide live technical support to speakers and attendees.
* Ensure a seamless and professional virtual experience.
In-Person Event Support
* Provide on‑site check‑in and registration support.
* Assist with member meet‑ups, networking events and panel discussions.
* Support speakers and guests to ensure a positive experience
* Help maintain the welcoming and inclusive tone of WFTV events
* Post‑event reporting and administration.
* Distribute post‑event feedback forms.
* Collate and summarise feedback.
* Prepare event reports, including attendance data and key insights.
* Maintain accurate records and support evaluation processes.
Skills & Experience:
* Previous experience supporting events, hospitality, or administrative functions.
* Strong organisational skills with excellent attention to detail.
* Confident technical ability, particularly with Zoom and website platforms for booking systems such as Wix or similar.
* Confident communicating with a wide range of stakeholders, including venues, suppliers, event partners, guest speakers and members,
* Clear and professional written communication skills.
* Friendly, professional and member‑focused approach.
* Ability to work calmly and flexibly in a live event environment.
* Interest in film, television and the creative industries.
Reports to: Director of Awards, Events and Partnerships
Contract: Temporary (3 months)
Working pattern: Full time
Location: The WFTV office is currently based in a shared workspace in Somerset House, London. We operate on a hybrid basis and staff are required to come into the office a minimum of two days a week.
To apply:
To apply for this role, please send a CV and cover letter (maximum two pages) outlining your suitability for the role to wftvjob@wftv.org.uk with ‘WFTV Events Assistant’ in the subject line.
WFTV operates a guaranteed interview scheme for applicants who meet the essential criteria and declare a disability in their cover letter. Please let them know if you require any support or adjustments for the interview process.
The closing date for this position is 20/04/2026 at 10:00
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