Overview
Admin Officer – Executive PA
Our client, an international company with offices in the City of London, is looking to recruit an Admin Officer.
Responsibilities
* Provide professional and good secretarial support and personal assistance to Chief Representative of the Company.
* Provide administrative support to Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks.
* Arranging meetings and managing the diary for senior management (SM).
* Organising business and personal trips for SM both within and outside the UK.
* Meeting and greeting high profile customers and guests of SM.
* Managing budgets and accounts (incl. bookkeeping) and processing and recording all the expenses for SM.
* Organising lunches, dinners, parties and receptions.
* Responsible for booking golf club memberships, record log, bookings, fees and expenses.
* Dealing with customer and client hospitality – such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc. when required.
* Dealing with all relevant activities (incl. Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society and all other Japanese societies and Japanese social activities related matters involving the Company in the UK.
* Advising on, assisting in choosing and booking restaurants and other venues for functions.
* Acting as an intermediary between members of staff, customers and SM.
* Supporting EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC etc.) and security management tasks etc.
* Dealing with Car lease and Chauffeur company.
* Providing support to Personal Assistant (PA) to Managing Director (MD) as and when required.
Skills
* A bright professional, with a flexible approach
* Well-organized with the ability to use their initiative
* High levels of literacy and numeracy
* Good communication skills in English
* A good working knowledge of WORD, EXCEL, and POWERPOINT is essential along with the ability to communicate effectively using e-mail
Open minded, respectful and team worker
Details
* The Client is based in St Pauls London.
* This is a 3 days in the office position.
* The salary for this role is circa £40K plus overtime.
* Do send your CV to us in Word format along with your salary and notice period.
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