Role summary
Role summary
Rapiergroup is at an exciting stage with new clients and existing clients signing on. We have opportunities for those who want to bring their experience and personality to an incredible team. If you are personable, dedicated, and a great team player, we’d love to hear from you.
You will join an established, friendly, and supportive team and be responsible for the planning, delivery, and management of single and multiple client projects and work with fantastic clients. Rapiergroup offers flexible working for the right person who can bring something to the table and who wants to be part of our amazing culture. For the right person, fully-remote applications would be considered.
If you are ready to take the next step in your career please get in touch; it is a great time to talk.
Responsibilities
Project Ownership
* Accept ownership and responsibility of any assigned project
* Maintain oversight of all aspects of the project delivery including resourcing
* Provide support and guidance to all team members
* Ensure projects are delivered on time, within budget and to an agreed timeline and specifications
* Provide proactive weekly reporting with any assigned Account Management resource to an agreed format including explanations of current solutions and escalation of potential issues ahead of time
Client Management
* Maintain regular client contact and ensure frequent and accurate reporting to allow informed decisions
* Ensure every Rapiergroup promise is followed through as expected
Project Management
* Ensure proper project set-up and upkeep at all times
* Ensure high quality of any client-facing documentation
* Ensure early Health and Safety planning in terms of design inputs
* Proactively liaise with all internal teams to achieve effective and efficient planning
* Drive an efficient and inclusive briefing and review process
* Commit to a detailed and well-thought-through project plan on every project
* Drive a fully inclusive project Kick-off meeting with essential discipline experts
* Commit early and cost-competitive team logistics
* Understand Rapiergroup’s purchasing policy and seek guidance from the Head of Production
* Create, review and sign off on any Event Safety Plan with the Head of Production
* Ensure every team member is briefed and clear on their onsite roles and responsibilities
* Oversee onsite delivery in line with pre-event plans
* Inventory and document any client property we take charge of
Supplier Management
* Ensure all supplier contracts are aligned with client and Rapiergroup interests and proactively negotiate to produce savings
* Consult the Head of Production on every project to agree the purchasing strategy
Finance
* Ensure regular and accurate upkeep of allocated projects in Procim
* Create a full and detailed budget to form the opening SOW for any assigned project
* Maintain regular and detailed change management inclusive of client reporting
* Create a cash-positive billing schedule
* Undertake regular project time audits and act on findings with the Head of Project Delivery
* Conduct a full, detailed and accurate reconciliation of every project
Closure
* Ensure a professional closure of any project
Proposal & Pitch
* Support new business bids if requested as a member of the pitch team
* Participate in proposal planning and creation as appropriate
* Input and participate in pitch presentation if needed
* This list of responsibilities is not exhaustive and will be reviewed as and when required
Skills required
* Commercial awareness
* Open mindedness and fairness
* Project management skills
* Budget management skills
* Negotiation skills
* Presentation skills
* Attention to detail
* Excellent communication skills
Competencies required
* Communication
To communicate clearly with clients, co-workers and contractors
* Planning & Organisation
To always keep deadlines and budgets in mind
* People Management
To work easily with other parts of the business when working on a shared project.
* Team working
Work seamlessly with co-workers
* Customer & Quality Focused
Working to continuously improve products, services and work processes to exceed customer expectations, whilst building relationships with colleagues, clients and suppliers.
* Profitability
Forecasting and contributing to and enhancing Company profitability by thinking about actions in line with budgets and financial targets.
* Personal Growth
Taking full responsibility to develop your own operational experience and be considered competent in area of expertise. You’ll also be flexible, committed and show integrity.
* Culture and values
We would like to talk to people that can work well both individually and as part of a wider team, that have no problem transforming briefs into ideas and solutions. Good organisational and communication skills are essential, as the roles rely on strong teamwork and will offer opportunities for direct contact with clients.
At Rapiergroup, we strive to offer the best management, support and training to meet individual’s needs. We believe that everyone who works here should love what they do, putting their heart and soul into their work. We know that the right individual will thrive with us and can look forward to an exciting and varied career with great opportunities for progression.
We offer a competitive package, believe in a good work-life balance, and offer flexible working in a fun and happy environment. We all share a great sense of humour and look forward to welcoming more like-minded individuals to our team.
You’ll need to live and breathe our core values to be a great fit :
Do the right thing
We do what we say we are going to do and what is expected of us in our roles. We know in our hearts the right thing to do, whatever the situation, and we do it without being asked.
Open minded
We welcome each other’s ideas and embrace change.
Team player
We help each other and have each other’s backs. We act as a team and do not leave anyone behind.
Humbly Confident
We act for the greater good of the company, so everything we say and do is for that purpose and no other. We are no nonsense, straight talking, no fuss, no ego
Positive
We approach our days with a ‘can do’ attitude and do our utmost to bring our best self to work every day.
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