Job description
EA to General Counsel
up to £73k (depending on experience)
London
Hybrid working
Key responsibilities
* First point of contact for General Counsel both internally and externally.
* Ensure understanding of functional priorities, stakeholders, team members and ways of working.
* In partnership with the GC, plan and manage the running of the function to ensure optimum
* delivery.
* Manage all functional meetings including scheduling, attendees and agenda setting,
* proactively planning ensuring timing aligns to the functional & business priorities.
* Support the Executive leadership team members, adhere to financial rigour for the function, ensuring regular
* meetings with relevant Finance Partners
* Proactively work with the Leadership team to understand key priorities or risks to be flagged
* at a functional level (extended to HR & Finance Partners).
* Identify opportunities for improvement across the function.
* Undertake ad hoc reports/projects as required by the GC (eg. attending internal risk or
* privacy forums).
* Manage internal and external communication from the GC e.g. people announcements,
* managing the external engagement plan in partnership with the Global Communications team where
* required.
* Manage the onboarding of new LT members, assist new starters, handle movers and leavers, with
* input from the GC and HR. Act as a buddy to new starters in the team, guiding them through processes
* and systems.
* Provide comprehensive executive administrative support to the GC
* Manage and prioritise diary, ensuring alignment to business priorities with minimal direction,
* ensuring key stakeholders are looped in and offering solutions where conflicts may arise.
* Inbox management - incoming and outgoing correspondence in a proactive and
* timely manner.
* Plan and manage GC's travel, including the preparation of agenda for trips.
* Produce or collate documentation including preparation of materials in advance of regular key
* meetings, including GC & Board meetings (eg. Presentations, talking points, meeting briefs).
* Organise all logistics for meetings (visitors, catering etc), conferences and events whilst
* adhering to the meetings policies, collaborating closely with internal/external parties.
* Manage expenses, handle invoices and raise purchase orders related to the GC & team in a timely manner.
* Take minutes during meetings to build, monitor and coordinate appropriate action logs.
* Provide mentorship and guidance to function admin staff.
* Liaise with CEO & Executive Team's Assistants to ensure alignment on diaries & activities.
Qualifications and skills
* Familiar with the external business landscape, media and investor awareness.
* Able to demonstrate an understanding of the business' and functions strategic priorities to help triage
* the demands on Executive member & their LT.
* Able to build high quality, high impact relationships.
* Able to work at pace, navigate complexity and solve problems.
* Proven track record in effective communication with senior stakeholders
* Delivering to the highest standard of professionalism as the GC representative.
* Experience of influencing and supporting C-Suite Executives
* Proactive, anticipating needs and requirements, with no prompting or guidance.
* Confidentiality, recognising the level of stakeholder interaction within the role i.e. board members,
* government, investors.
* Excellent communication skills, awareness of interdepartmental relationships and ways of working.
* Extremely competent IT skills including advanced Microsoft Office application usage.
* Strong organisational and administration skills.
* Ability to prioritise workload, working with tight deadlines whilst maintaining an excellent eye for
* detail.
* Project management, reporting, and coordination skills