Northwood, Shrivenham Job Summary Act as the Principal Data Protection Authority (PDPA) for Comd UKStratCom: Promote adherence to Data Protection policy and other central guidance within their business area. The PDPA will ensure that all staff within their business areas are aware of their Data Protection responsibilities. This will include promoting the importance of completing the mandatory PPD course every year. They will communicate well and be trusted to give good advice both orally and in writing. They will maintain a record of the advice and guidance provided and ensure links are updated when changes are made. The will challenge poor behaviours and be able to negotiate with other specialists within the business. Seek and provide relevant advice via liaison with Information Rights Team, Data Protection Officer’s Team and local Freedom of Information or Environmental Information Regulations experts. The PDPA will provide policy advice to the Information Asset Owner and Senior Information Risk Owners. Advise and assist Information Asset Owners and project teams throughout the Data Protection Impact Assessment (DPIA) process, as required. The PDPA will check the Pre-DPIA and DPIA Workbook has been completed as required and will confirm if a DPIA is necessary at pre-screening stage in the absence of a Local Data Protection Advisor decision. They will be good risk managers. Support the Warning Advisory Reporting Point and MOD Data Protection Officer in investigating data breaches. This includes providing guidance to their business area on breach resolution, along with the actions required to prevent further occurrences. The PDPA will have a good understanding of the working of the ICO, what happens in the event of a breach or tribunal. This position is advertised at 37 hours per week Job Description Act as the Principal Data Protection Authority (PDPA) for Comd UKStratCom: Promote adherence to Data Protection policy and other central guidance within their business area. The PDPA will ensure that all staff within their business areas are aware of their Data Protection responsibilities. This will include promoting the importance of completing the mandatory PPD course every year. They will communicate well and be trusted to give good advice both orally and in writing. They will maintain a record of the advice and guidance provided and ensure links are updated when changes are made. The will challenge poor behaviours and be able to negotiate with other specialists within the business. Seek and provide relevant advice via liaison with Information Rights Team, Data Protection Officer’s Team and local Freedom of Information or Environmental Information Regulations experts. The PDPA will provide policy advice to the Information Asset Owner and Senior Information Risk Owners. Advise and assist Information Asset Owners and project teams throughout the Data Protection Impact Assessment (DPIA) process, as required. The PDPA will check the Pre-DPIA and DPIA Workbook has been completed as required and will confirm if a DPIA is necessary at pre-screening stage in the absence of a Local Data Protection Advisor decision. They will be good risk managers. Work with the MOD’s Commercial Team and seek assurance that Delivery Partners and 3rd party suppliers (data processors) meet the MOD’s standards when processing MOD personal information. Support the Warning Advisory Reporting Point and MOD Data Protection Officer in investigating data breaches. This includes providing guidance to their business area on breach resolution, along with the actions required to prevent further occurrences. The PDPA will have a good understanding of the working of the ICO, what happens in the event of a breach or tribunal. Represent their business area at the Data Protection Steering Group and any other relevant workshops. Lead the TLB Information Governance and Assurance Team: Prepare, enable and support TLB CIO and SIRO Lead TLB Information Governance activities to achieve and maintain mandated Information Assurance Maturity Levels across the TLB Lead activity to ensure that TLB is compliant with information legal and regulatory requirements, including General Data Protection Regulations. Chair the Strategic Command Information Governance Working Group to drive pan TLB improvements in Information. Provide secretariat support to the DICB. Develop papers on Information matters for the ISSC, StratCom ExCo and StratCom Assurance & Risk Audit Sub Committee. Lead work to elevate the importance of Information Exploitation and Assurance across the TLB, and to embed modern digital processes Undertake information audits and asses the information assets of their business area. This will involve reviewing how and why personal data is processed and checking the data is protected and processed for legitimate reasons, in line with relevant parts of the Act. The will ensure that the conditions for processing special categories of personal data are satisfied. The PDPA should refer to MOD policy and the Information Commissioner’s guidelines on audit. Implement and / or review the arrangements concerning rectification and deletion of personal information within their area of responsibility, providing advice to staff on best practice and compliance with legislation. Supervise and advise network of Local Data Protection Authorities. Act as the Principal Data Protection Authority (PDPA) for Comd UKStratCom: Promote adherence to Data Protection policy and other central guidance within their business area. The PDPA will ensure that all staff within their business areas are aware of their Data Protection responsibilities. This will include promoting the importance of completing the mandatory PPD course every year. They will communicate well and be trusted to give good advice both orally and in writing. They will maintain a record of the advice and guidance provided and ensure links are updated when changes are made. The will challenge poor behaviours and be able to negotiate with other specialists within the business. Seek and provide relevant advice via liaison with Information Rights Team, Data Protection Officer’s Team and local Freedom of Information or Environmental Information Regulations experts. The PDPA will provide policy advice to the Information Asset Owner and Senior Information Risk Owners. Advise and assist Information Asset Owners and project teams throughout the Data Protection Impact Assessment (DPIA) process, as required. The PDPA will check the Pre-DPIA and DPIA Workbook has been completed as required and will confirm if a DPIA is necessary at pre-screening stage in the absence of a Local Data Protection Advisor decision. They will be good risk managers. Work with the MOD’s Commercial Team and seek assurance that Delivery Partners and 3rd party suppliers (data processors) meet the MOD’s standards when processing MOD personal information. Support the Warning Advisory Reporting Point and MOD Data Protection Officer in investigating data breaches. This includes providing guidance to their business area on breach resolution, along with the actions required to prevent further occurrences. The PDPA will have a good understanding of the working of the ICO, what happens in the event of a breach or tribunal. Represent their business area at the Data Protection Steering Group and any other relevant workshops. Lead the TLB Information Governance and Assurance Team: Prepare, enable and support TLB CIO and SIRO Lead TLB Information Governance activities to achieve and maintain mandated Information Assurance Maturity Levels across the TLB Lead activity to ensure that TLB is compliant with information legal and regulatory requirements, including General Data Protection Regulations. Chair the Strategic Command Information Governance Working Group to drive pan TLB improvements in Information. Provide secretariat support to the DICB. Develop papers on Information matters for the ISSC, StratCom ExCo and StratCom Assurance & Risk Audit Sub Committee. Lead work to elevate the importance of Information Exploitation and Assurance across the TLB, and to embed modern digital processes Undertake information audits and asses the information assets of their business area. This will involve reviewing how and why personal data is processed and checking the data is protected and processed for legitimate reasons, in line with relevant parts of the Act. The will ensure that the conditions for processing special categories of personal data are satisfied. The PDPA should refer to MOD policy and the Information Commissioner’s guidelines on audit. Implement and / or review the arrangements concerning rectification and deletion of personal information within their area of responsibility, providing advice to staff on best practice and compliance with legislation. Supervise and advise network of Local Data Protection Authorities. Person specification The successful candidate will be comfortable working with staff at all levels and should be confident in briefing senior leadership, proactively using their initiative to meet challenges that may arise. You will have line management responsibility and will have a key role in ensuring the delivery of a high quality and responsive service by the team. Please ensure that your CV and application meet the essential criteria below: Leadership - you will need to provide evidence of strong leadership skills with the ability to guide, support and motivate a team to meet deadlines and deliver outcomes successfully. Delivering outcomes - you will need to demonstrate how you proactively take ownership and accountability for ensuring the effective delivery of outcomes and decisions. You will be a confident decision maker, exercising sound judgement and the ability to challenge information in a constructive manner appropriate to the situation. Collaborative working - a proven track record of building and maintaining successful internal and external relationships. Prior Knowledge of Data Protection Legislation including but not limited to DPA 2018, UKGDPR, PECR, JSP 440 and 441 and all MOD policy relating to DP Behaviours We'll assess you against these behaviours during the selection process: Leadership Communicating and Influencing Managing a Quality Service Delivering at Pace Seeing the Big Picture Alongside your salary of £59,690, Ministry of Defence contributes £17,292 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience. Candidates will be required to provide a statement of suitability in no more than 750 words. At sift, you will be assessed against your CV, Statement of suitability and the following: Behaviours Communicating and Influencing Leadership Delivering at Pace Managing a Quality Service Seeing the Big picture When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. At Interview, You Will Be Assessed Against The Following Behaviours Leadership Communicating and Influencing Managing a Quality Service Delivering at Pace Seeing the Big Picture Presentation Candidates will also be required to complete a 5 min presentation at interview. A topic will be given 48 hrs prior to interview date The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment. The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions. Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This Job Is Broadly Open To The Following Groups UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact Name : sean.millard271@mod.gov.uk Email : sean.millard271@mod.gov.uk Recruitment team Email : DBSCivPers-ResourcingTeam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.