About the role
Buying Admin Assistant (Women’swear) – support the Women’swear buying team at White Stuff, managing critical product timelines, sample workflows and supplier communications to keep the department running smoothly.
About White Stuff
White Stuff was established in 1985 and has grown to include shops and concessions across the UK, Europe and internationally, selling women’s and men’s clothing, accessories and homeware. All products are designed in‑house, with a focus on intricate details and distinctive prints that reflect our brand personality. Our people are essential to our culture – sociable, entrepreneurial and collaborative – and we encourage accountability and innovative thinking at all levels.
Who you are
You will have a passion for fashion and a keen interest in Women’swear products. You can multitask, work independently in a fast‑paced environment, both in‑office and remotely. A keen eye for detail, accuracy and solid communication, time‑management and organisational skills are essential.
Primary objective
As a BAA you will work alongside the buying team to run the administration of the Women’swear department and manage product ranges that are customer‑focused and aligned with White Stuff’s brand vision. You will oversee the developmental and production critical paths, ensuring deadlines are met.
What you’ll be doing
* Provide full administrative support to the Buying Team.
* Take ownership of the departmental critical path, working with suppliers to ensure key dates are understood and met.
* Collaborate with internal and external functions such as Merchandising, Design, Garment Techs, Creative, VM and Suppliers.
* Liaise with suppliers to manage fit sessions, arrange samples and provide fit comments.
* Collate and organise daily approvals and communicate comments to suppliers.
* Manage, label, log, organise and keep track of all samples from concept to production stages.
* Assist with Monday Trade meeting preparation, using Trade reports and actions.
* Prepare product reviews and sign‑offs, ensuring all samples arrive on time and are set up as required.
* Carry out comparative shop reports to develop and maintain knowledge of the current marketplace.
* Send out courier packages.
What you’ll need
* A passion and enthusiasm for product.
* Ability to multitask and work independently in a fast‑paced environment.
* Exceptional eye for detail and accuracy.
* Excellent time‑management, communication and organisational skills.
* Understanding of the buying cycle and the critical path process.
* PC literacy – Excel, Word, PowerPoint, Outlook.
* A positive, can‑do approach to new challenges.
What we’ll offer you
* Hybrid working.
* Annual bonus opportunity.
* Up to 25 days holiday plus bank holidays.
* 2 extra (paid) days off per year to volunteer in the local community.
* 50% discount.
* Pension contribution.
We are committed to creating an environment where we can all be proud to work and be ourselves. Part of this commitment is being an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, and age.
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