Slicker Recycling is the market leading specialist in the collection and recycling of waste oils and hazardous workshop waste. We are exceptionally proud to announce that Slicker Recycling has been honoured with the prestigious King's Award for Enterprise: International Trade 2024. This remarkable moment is in recognition of our growth in overseas sales in the past three years. It reflects the unbelievable dedication of our colleagues, who have each played a pivotal role in making Slicker Recycling a leader in the collection and sustainable re-refinement of used lubricating oil, whilst adapting to a constantly evolving global market. Check out www.slickerrecycling.com to learn more about us. We work in partnership with a wide range of customers from sectors including automation, plant and tool hire, facility management, retail, manufacturing, construction, agriculture, the public sector and much more. We ensure that waste is stored, managed and disposed of appropriately for our customers in full compliance with the latest regulations. Our 200 plus employees operate within a fast paced and busy working environment, we work hard but we also enjoy having fun and being part of a team. As a business we have big ambitions; it is an exciting time to be part of Slicker. We are seeking a proactive and highly organised Business Administrator to support the Finance Team in a variety of administrative tasks. The ideal candidate will have strong attention to detail, excellent communication skills, and an ability to manage different workloads effectively. This will be a varied role, suited to someone who is able to develop good working relationships with key business stakeholders via phone and email and able to pro-actively plan, organise and prioritise work. Main tasks and responsibilities • Customer portal management: - Monitor and manage customer portals to ensure accurate and timely updates. - Upload relevant documents and data to portals as required by customers or internal teams. - Resolve any issues or discrepancies within customer portals, collaborating with other teams where necessary. • System dispatching of job tickets for invoicing: - Ensure job tickets are processed in the system accurately and dispatched to the relevant departments for invoicing - Track and maintain the status of job tickets and ensure they are promptly invoiced according to established timelines. - Communicate with relevant departments to resolve any discrepancies related to invoicing. • Supplier Management: - Support the management of suppliers in accordance with company policies, including compliance with modern slavery and ethical sourcing policies. - Maintain accurate supplier records to ensure timely payments and communications. - Assist in supplier audits and ensure that necessary documentation is obtained and reviewed. • Keep procedure notes up to date so that all processes are fully documented • Stay informed about changes to financial regulations and policies that may impact the role. • Supporting with key activity and projects within the Finance department. • Apply the Slicker values to your role, “People rarely succeed unless they have Fun in what they are doing." Essential skills and experience • A high level of numeracy skills, minimum 5 GCSEs to include Maths & English to Level 4 or above • Strong IT and MS Excel skills (including pivot tables, look ups etc.) • A ‘right first time’ and ‘can do’ attitude • High levels of personal organisation and time management • Commitment to accuracy and driving efficient processes • A proven ability to build strong professional relationships • Ability to work independently as well as part of a team, flexible with shifting workloads • High level of discretion and integrity when handling confidential information • Excellent communication skills across a variety of formats Desirable attributes • Previous experience working with customer portals and invoicing systems. • Familiarity with supplier management processes. Hours of work 8.30am - 5.00pm Monday to Friday 40 hours per week No weekends Our Values The successful candidate will have the ability to demonstrate, understand and apply our workplace values. These are embedded in to our business and applicants must evidence their values as part of the application process. Smart – keep it simple and keep doing it better Honest – be straight with each other and give feedback Reliable – do what we say we will and tell people if we can’t Together – work together as one and support each other Fun – enjoy what we do and have a great time Company Benefits Sustainability focussed business Healthcare cash back plan Perkbox employee discounts Life insurance Paid company events Company pension Salary Sacrifice schemes On-site parkin Slicker Recycling is an equal opportunities employer and will continue to ensure it offers career opportunities without discrimination. Employment positions throughout the Company are filled with the candidates who possess the most appropriate skills and competencies relevant for the particular job role. Slicker Recycling is to treat all employees fairly and equally regardless of gender, sexual orientations, marital status, race, colour, nationality, religion, ethnic or national origin, age, disability or union membership status.