The Role:
To assist the Procurement Team Leader in the provision of a value for money procurement service to Health and Social Care (NI) (HSCNI) customers in line with HSCNI regulations and ISO 9001 procedures, ensuring Service Level
Responsibilities:
1. Proactively reviewing and sourcing goods and services in line with value for money principles.
2. Purchasing goods and services including the utilisation of the tendering and quotation process in accordance with HSCNI procedures to achieve value for money.
3. Ensure all purchases are made in accordance with relevant legislation including European and British Standards.
4. Providing purchasing advice and information to customers relating to the choice of goods and services.
5. Operating a PC and computer systems to facilitate the delivery of a purchasing service.
6. Resolving invoice queries in conjunction with HSCNI Finance Departments to ensure prompt payment of suppliers.
7. Responding to queries from suppliers.
8. Approving buying orders in line with delegated authority limits, if required.
9. Liaising with PaLS colleagues in all sites on supplies related matters including participation in groups.
10. Monitor the performance of suppliers to ensure contractual obligations are adhered to.
11. Supervision and training of Band 3s, if required.
12. Any other duties as required within the Band of the post.
Human resource management responsibilities:
13. Establish and promote a supportive, fair and open culture that encourages and enables all parts of the team to have clearly aligned goals and objectives, to meet the required performance standards and to achieve continuous improvement in the services they deliver.
14. Ensure access to skills and personal development through appropriate training and support.
15. Promote a culture of openness and honesty to enable shared learning.
16. Encourage and empower others in their team to achieve their goals and reach their full potential through regular supportive conversation and shared decision making.
17. Adhere to and promote Organisation policy and procedure in all staffing matters, participating as appropriate in a way which underpins Organisation values.
Essential Criteria:
18. GCSE Mathematics and GCSE English (A« - C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification
AND
19. Two x A Levels or equivalent qualification OR higher qualification.
AND
20. 18 months' relevant business/commercial/ financial experience
OR
21. GCSE Mathematics and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification
AND
22. Primary Degree and 6 months' relevant business/ commercial/financial experience
OR
23. GCSE Mathematics and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification
AND
24. A minimum of 3 years' relevant experience*, two of which must be in a business/commercial/financial environment.
25. Experience in the use of Windows based software Outlook, Word and Excel
26. Ability to maintain and improve services, systems and customer service to meet high standards of quality and professionalism.
27. Ability to communicate effectively and influence others including through negotiation.
28. Ability to plan, allocate and evaluate work for self.
29. Ability to manage, analyse and evaluate information to aid effective decision making.
*Relevant experience should be within a general commercial/business/financial environment to include clerical and/or administration work.
Desirable Criteria:
30. Have a relevant professional qualification such as CIPS or CILT
OR
31. 6 months' experience working in a procurement environment.
Hours of work: Monday- Friday, 9am - 5pm
Rate of Pay: £ per hour