The Project Support Officer will be expected to provide all aspects of project support, working closely with project teams to ensure projects are adequately planned, resourced, and delivered to high standards, on time, and within budget. The role involves supporting the Buried Networks Team in organizing and following up on regular team meetings. Administrative duties include assisting Project Managers with meetings, minute-taking, updating risk registers, and chairing meetings in the Project Managers' absence. The Project Support Officer reports to the Senior Project Manager for line management and development.
The role requires collaboration with Project Managers to ensure successful project development, execution, and handover. The Officer will also communicate with external parties such as consultants, contractors, staff, organizations, the public, and stakeholders.
KEY RESPONSIBILITIES / DUTIES
Organisation and administration: serve as the first point of contact within the Buried Network Team for organizational and administrative tasks, oversee onboarding/offboarding of project team members, and follow up on actions from meetings.
Financial Administration: process purchase requisitions and invoices in SAP.
Permitting and Licensing: assist in obtaining permits and licenses, and handle inquiries from regulatory bodies.
Document Management: update and manage document systems like SharePoint, Kairnial, ThinkProject.
Financial Project Control: prepare budget estimates, forecasts, and spend reports, especially for grant-funded projects.
Risk Management: administer risk reviews and follow up on risk workshop actions.
Project Steering and Decision-Making: support setup of work packages, project reviews, and follow-up on recommendations.
Project Practices and Governance: create and maintain project handbooks and organize lessons learned workshops.
Management Reporting: compile and validate project reports and monitor progress on open items.
KNOWLEDGE AND SKILLS
Essential: Proficient in Microsoft Office 365, strong commercial acumen, highly organized, proactive, detail-oriented, adaptable, reliable, and able to work under pressure and maintain confidentiality.
Desirable: Knowledge of SAP ERP, document management systems (SharePoint, Kairnial), Microsoft Project & PowerBi, excellent communication skills, and experience in setting up new processes.
QUALIFICATIONS AND EXPERIENCE
Essential: Proven experience in providing high-quality project administrative support.
Desirable: At least 3 years in project management, business administration, or permitting processes; experience with technical projects; relevant qualifications like APM, Prince2, or PMI; diploma or equivalent training.
For more information or to apply, please contact the recruitment team or apply online. Support is available through your local Gi Group office.
Gi Group is committed to diversity and inclusion and is a proud member of various equality initiatives.
Gi Group companies include Gi Group Holdings Recruitment Ltd, Gi Recruitment Ltd, and others. Gi Group Staffing Solutions Ltd acts as an Employment Business for this role.
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