Are you organised, approachable and ready to play a key role in supporting your local community? Due to an internal promotion, North Hykeham Town Council is seeking a proactive and reliable Assistant Clerk to join our friendly team. You’ll be part of a small yet dedicated team committed to making a real difference in the community of North Hykeham.
As our Assistant Clerk, you will provide vital clerical and administrative support to the Town Clerk as well as the wider team. This is a varied role in which you’ll be helping to ensure the smooth running of council services and communications.
Key Responsibilities
Administrative Support
* Assist in the preparation of agendas, reports, and minutes for council and committee meetings
* Maintain accurate records, filing systems, and archives (both paper and digital)
* Handle correspondence, enquiries, and communications on behalf of the Council
* Support the organisation of civic events and meetings
* Cemetery records management
* Assist with publicity and advertising, including the Council’s website and social media platforms
Governance and Compliance
* Ensure adherence to statutory obligations, standing orders, and financial regulations
* Assist in implementing council policies and procedures
* Support the Clerk in ensuring transparency and compliance with Freedom of Information and data protection legislation
* Promotion of Health and Safety, and assist with the preparation work for projects
* Assist with basic financial processes, including processing sales and purchase invoices, maintaining records, and monitoring budgets
* Support preparation of financial reports and audits as required
Customer and Community Engagement
* Act as a point of contact for residents, businesses, and stakeholders
* Provide information and assistance in a professional and timely manner
* Support community initiatives and projects led by the Council
Operational Support
* Assist in the management of council facilities, assets, and services
* Liaise with contractors and service providers as directed
* Deputise for the Deputy Clerk or Town Clerk in their absence, where appropriate
General Requirements
* Uphold the Council’s values, policies, and code of conduct
* Work collaboratively with Councillors, staff, and external partners
* Undertake training and professional development as required
* Carry out other duties commensurate with the role as directed by the Town Clerk
This job description is not exhaustive and may be reviewed and amended to meet the changing needs of the Council.
Qualifications
* E 5 GCSEs including Maths and English, or equivalent
* E Full current driving licence
* D Emergency First Aid at work
* D CiLCA (or a willingness to attain the qualification)
Experience
* E Strong administrative and organisational skills with experience working in an office environment
* E Ability to deal with individual personalities effectively in a wide range of circumstances
* E Use of social media platforms
* E Ability to manage confidential information with discretion
* D Provision of clerk duties to a parish or town council
* D Minute-taking
* D Experience of local government administration
* D Website administration
Skills and Knowledge
* E Excellent use of computers and software packages, particularly the Microsoft Office suite
* E Strong written and verbal communication skills
* E Excellent interpersonal and influential skills
* E Ability to work accurately with attention to detail
* E Organised and efficient
* E Able to always maintain a safe work environment
* E Ability to work under pressure and demonstrate commitment to achieving targets on time and to the required standards
* D Knowledge of legislation for parish/town councils
* D Knowledge of local government law and procedures
* D Use of accounting or asset management software/databases
* D Awareness of Cemetery Regulations
* D An understanding of the Town Council’s assets, policies and procedures
Personal Qualities
* E A flexible approach to working, as evening and weekend working will be required, as necessary
* E Able to work co-operatively within a team environment as well as alone when required
* E A good public facing manner and ability to communicate with members of the public in a professional and courteous way
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