The Role
We’re looking for a proactive and hands‑on Office Manager to play a key role in supporting our Rotterdam and London offices. This is a highly visible, varied position where you will be at the heart of the office, ensuring everything runs smoothly while creating a positive and efficient working environment. You’ll work closely with a regional counterpart, sharing responsibilities across both locations and acting as a trusted point of contact for employees, vendors, and stakeholders.
What You’ll Be Doing
* Take ownership of day‑to‑day office operations across Rotterdam and London
* Act as a key point of contact for employees, vendors, and external partners
* Coordinate travel, logistics, and day‑to‑day employee support
* Manage invoices, expenses, and relationships with service providers
* Organize meetings, internal activities, and external events
* Support conferences and client‑facing initiatives
* Assist with onboarding and employee administration, ensuring a smooth employee experience
* Support visa processes and international travel documentation
* Maintain and improve internal tools and documentation (e.g., SharePoint)
* Provide first‑level IT support and coordinate with internal teams when needed
* Work closely with HR and the global administrative team, providing back‑up and ensuring strong coordination across locations
What We’re Looking For
* Experience in office management, administration, or a similar role
* A proactive, hands‑on mindset with a strong sense of ownership
* Excellent organizational skills and the ability to manage multiple priorities
* A service‑oriented approach and confidence working with different stakeholders
* Strong attention to detail and a structured way of working
* Comfortable using digital tools (e.g., MS Office, SharePoint, travel/expense systems)
* Ability to handle sensitive information with discretion
* Experience in an international or multi‑location environment is a plus
* Willingness to travel occasionally between London and Rotterdam
* Fluent in both English and Dutch
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