A fantastic opportunity for a Law Graduate to join one of the largest legal practices in Surrey offering excellent progression within the legal field. Would also suit someone who is studying for SQE.
- GBP23,500 - GBP25,000 salary (DOE) - pro rata as a 4-day week
- Excellent opportunities for progression
- 25 days holiday + bank holidays
- Monday & Tuesday based in Leatherhead, Thursday & Friday based in Reigate
- Possible overtime available on a Wednesday
Job Description:
* Efficiently manage all incoming and outgoing mail, faxes, and deliveries, ensuring timely distribution.
* Maintain and update archiving systems, including arranging file retrieval and storage, and handling related administrative tasks.
* Carry out high-volume photocopying, particularly for court bundles, under tight deadlines, and ensure accurate and prompt distribution.
* Monitor stationery levels and restock as needed.
* Perform errands within the town centre when required.
* Support the office with general administrative duties, occasional IT tasks, and basic typing (e.g., attendance notes).
* Answer and direct calls professionally, take accurate messages, and promptly deliver them by phone or email. Manage voicemail messages each morning.
* Welcome clients, manage appointment arrivals, and assist with ID verification.
* Maintain a clean and welcoming reception area and meeting rooms. Offer refreshments when requested and consistently uphold high standards of client care.
* Demonstrate a proactive, team-focused attitude and a willingness to take on new tasks as needed.
Person Specification:
* Law degree is essential
* GCSE in Maths and English (A -C) or (9-4) or equivalent
* Demonstrated ability to interact professionally with clients in person and over the phone, including handling challenging situations with patience and diplomacy.
* Strong verbal and written communication skills, with a courteous telephone manner and a focus on delivering excellent client service. Listens actively and asks relevant questions to ensure clarity.
* Maintains a neat and professional appearance, adheres to dress standards (including uniform if required), and presents themselves as approachable and well-groomed.
* A reliable team player with a cooperative and adaptable approach, willing to support colleagues and adjust to new methods or tasks as needed.
* Works effectively without close supervision, showing initiative and the ability to manage tasks independently.
* Understands the professional environment and demonstrates good judgement, including recognising role boundaries.
* Capable of working efficiently in a busy setting, meeting deadlines and maintaining composure during high-pressure situations.
* Creates a positive first impression for clients and visitors, ensuring a warm and professional atmosphere.
* Competent with computers and office systems, supporting day-to-day administrative functions.
* Handles sensitive information with confidentiality and integrity.
Benefits:
- Annual salary reviews each April
- Bonus scheme (payable annually)
- Pension
- Life assurance
- Interest free ticket loan
- Long service award
- Private medical
- Paid professional memberships
- Health & wellbeing initiatives
- Regular social events
Refer a friend and earn GBP100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a GBP100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
By applying for this vacancy, you accept Optima Recruitment Limited s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
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