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About the role
Job Opportunity: Administration Assistant – Power T&D (EGL2 Project)
Location: Willerby, Hull (relocating to Market Weighton in October)
Balfour Beatty’s Power Transmission & Distribution team is looking for a proactive Administration Assistant to support the Health, Safety & Wellbeing (HS&W) and Environment & Sustainability (E&S) functions on our EGL2 Project.
What You’ll Do:
* Manage day-to-day administrative tasks for the HS&W and E&S function.
* Maintain accurate records within our integrated Safety Management Systems (iSMS).
* Assist in the close-out of incident and observation reports.
* Support the onboarding process by administering safety inductions.
* Collect, compile and format key data and statistics for HS&W and E&S reporting.
* Help prepare monthly business HS&W and E&S returns.
What you'll be doing
* Accurate record keeping and management of sensitive data. Provide HS&W and E&S support and advice to the project/business area.
* Developing open and effective communication with stakeholders.
* Accurately record & review local HS&W and E&S event data.
* Carry out site visits and tours of work locations.
* Collation and submission of client HS&W and E&S reporting as required.
* Collation and submission of best practice reports in line with the customer.
* Creating, updating and distributing monthly HS&W and E&S dashboards.
* Development and distribution of local TBTs.
* Collating and distributing weekly HS&W and E&S communications, including open observations.
* Updating Project on a Page HS&W and E&S stats.
* Updating weekly HS&W reporting data for regular progress meetings.
* Administrating project HS&W and E&S awards and collating evidence.
* Creating and maintaining visual HS&W displays in the office area.
* Maintaining Safety Leader board and sensible monitoring SMS board.
* Uploading hours to iSMS before the end of each month.
* Reviewing open investigations and monitoring and closure of records.
* Running local iSMS reports to assist with project monitoring.
* Reviewing open reports and monitoring and closure of records on the Webportal.
* Monitoring the project sustainability returns on the portal.
* Assisting site teams with the use of the Observations App.
* Managing Msite registration.
* Updating the training matrix, running reports, and booking training sessions.
* Administering Site Assist and running reports for inductions.
* Managing the site registration process for project inductions, including sending invites, creating bookings, and registration administration.
* Liaising with suppliers and resource teams to facilitate inductions.
* Updating and monitoring the M-Site record system.
* Developing monthly induction rota for HS&W and E&S team.
* Assisting with the delivery of inductions with all HS team members.
* Updating and distributing KPI reports for Safety Leaders.
* Managing safety leader KPI activities and providing administrative support.
* Uploading weekly site inspections to HSES Webportal.
* Assisting with maintaining the Sensible Monitoring board and records.
Who we're looking for
* Good interpersonal skills, approachable & dependable.
* Good communicator with influencing and persuasion skills.
* Enthusiastic and energetic team player.
* Demonstrates Balfour Beatty behaviors consistently.
* Methodical and well-organized.
* Proficient in MS Office, Teams, and IT literacy.
* Accurate record keeping skills.
* Working towards or willing to work towards formal H&S qualifications.
Why work for us
Our teams deliver some of the UK’s most ambitious projects, developing and maintaining vital infrastructure that supports communities and economies. We offer a range of benefits including flexible working, generous leave, pension schemes, and more.
About us
Balfour Beatty’s Power Transmission & Distribution teams work across the full spectrum of the electricity grid, providing innovative engineering solutions for power projects across the UK.
Diversity and inclusion
We value diversity and inclusion, striving to create an environment where everyone can thrive. We are committed to fair and inclusive recruitment processes and actively encourage applications from diverse backgrounds, including armed forces personnel and people with disabilities.
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