Executive Personal Assistant
Blue Legal is partnering with a leading organisation within the learning and development and professional training sector to recruit an Executive Administrative Assistant. The role is responsible for coordinating, administering and supporting the delivery of training, coaching and consulting sessions for external clients, alongside providing operational and property management support to the Managing Director. This is a varied and fast-paced position requiring strong organisation, attention to detail and excellent communication skills.
Key Responsibilities
* Coordinate and schedule meetings, virtual conferences and one-to-one sessions in collaboration with client project managers, coordinators, administrators and personal assistants.
* Manage invitations, collate responses and conduct proactive follow-ups to ensure strong attendance and engagement.
* Liaise with consultants, actors and external suppliers to ensure all training, coaching and consultancy materials are prepared and all required pre-session actions are completed.
* Coordinate with internal teams and client facilities contacts regarding event technology (including Zoom and Microsoft Teams), including testing and set-up prior to delivery.
* Organise and support the delivery of virtual meetings, in-person conferences and workshops.
* Oversee sessions on the day to ensure smooth execution from start to finish.
* Prepare contracts, invoices and supporting documentation, ensuring all agreements are in place prior to commencement of work and following up on outstanding payments where required.
The Candidate
* Highly organised with strong administrative and coordination experience, able to manage multiple tasks and deadlines effectively.
* Excellent communication skills, with confidence in liaising with clients, consultants and external stakeholders.
* Proactive, detail-oriented and adaptable, with the ability to support both operational delivery and property-related administration as required.
Once you have sent your CV, feel free to telephone me on 0207 118 3003.
Please note: Due to the specific sectors we work in, only candidates with valid work experience in a Law Firm, Accountancy Firm, Management Consultancy, Property/Construction Firm, Financial Services Firm or a high profile relevant Association or Agency will be considered. We regret that our clients will not accept applications outside of these areas.
Blue Legal offers the services of an employment agency for permanent work and an employment business for temporary work.
For more positions like these, check out our website at www.bluelegal.com or follow us on Twitter for the widest range of roles across the entire professional services sector @bluelegalrec