NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who we are:
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.
In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
To find out more about NHS Ayrshire and Arran please visit our website -
Position:
An exciting opportunity has arisen for a Business Support Administrator within East Ayrshire Health and Social Care Partnership based at The Johnnie Walker Bond, Kilmarnock.
What you will do:
In support of our core purpose of working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe and Respectful.
As a Business Support Administrator you will provide a dedicated, professional and comprehensive secretarial and administrative support service to Heads of Service, Senior and Service Management as appropriate. Delivering this support in an effective, efficient and proactive manner will be vital to the smooth running of the function.
The role is instrumental in ensuring the flow of communication, information and correspondence projecting a positive, professional image for the whole function and in particular when acting as first point of contact for the Partnership Management Team.
The post holder primarily supports the Associate Nurse Director and Senior Nurse by supporting the co-ordination and minute taking of a range of strategic meetings; diary management; tracking and bring forward systems; co-ordination of corporate information systems – including SSTS, eESS and other systems relating to performance management.
Much of the work is unsupervised and the post holder requires to use own judgement when dealing with enquiries, e-mails, correspondence etc where quick decisions are required.
For further information on the role please click the link below to view the job description.
Knowledge, training and/or experience required to do the job:
HND in Business Administration OR equivalent demonstrable experience plus knowledge of specialist functional / medical / legal terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for areas of work or developing alternative or additional procedures.
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Significant experience in a secretarial / personal assistant role.
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Experience of transcribing documents from digital transcription equipment.
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Experience of diary management, including planning and organising meetings and events.
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Experience in minute taking of meetings.
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Experience of working with members of the public.
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Excellent communication and interpersonal skills – both written and verbal.
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A good attention to detail when producing / processing information.
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Analytical, problem solving and decision making skills.
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Knowledge of Medical Terminology.
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Knowledge of the various information systems within Health and / or Social Care.
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Knowledge and understanding of the requirements the Partnership has to comply with in relation to Caldicott guidelines and Data Protection.
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Ability to work autonomously and manage own workload.
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Used Microsoft Office applications including Word, Excel, PowerPoint and Outlook.
For further information on the requirements for the role please click the link below to view the person specification.
Hours:
37 hours Mon – Frid 9am – 5pm
This post is offered on a permanent basis.
If you would like to find out more about the role, please contact Yvonne Hill on 01563 553628.
ADDITIONAL INFORMATION FOR OVERSEAS CANDIDATES
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.
The Recruitment Team are unable to answer individual queries at application stage about this, please visit for further information.
ADDITIONAL INFORMATION FOR ALL CANDIDATES
You should apply for this post by completing the application process on JobTrain.
1. DO NOT upload a CV as this will not be used for shortlisting purposes.
2. Posts close at midnight on the indicated date. Late applications will not be accepted.
3. Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
4. Please check your email regularly (including junk folders) and also your JobTrain account for updates.
5. We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
6. Once you have submitted your application form you will be unable to make any amendments.
7. Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
8. Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
We are unable to provide sponsorship for bank contracts.
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