Purpose of the Role:
To support the finance and administrative functions of the organisation by maintaining accurate financial records, processing transactions, assisting with payroll, and performing general administrative duties to ensure the smooth day-to-day operations of the office.
Key Responsibilities:
Finance:
* Process purchase invoices in a timely manner.
* Petty cash handling.
* Maintain and update financial records and systems
* Liaise with suppliers regarding payments and queries.
* Assist in preparing supporting documents for audits.
* Assist in supporting year end and month end.
* Review and check statements
* Verify invoices and check PO’s.
* Plus any additional duties requested by the Senior Finance Officer.
Administration:
* Manage office supplies and maintain stock records.
* Make all requirement arrangements for visitors coming to the factory.
* Organise and maintain digital and paper filing systems.
* Support scheduling of meetings, appointments, and travel arrangements.
* Answer telephone calls, respond to emails, and greet visitors.
* Support in any duties such as oversea travel bookings for CEO.
Person Specification:
Qualifications:
* Minimum GCSEs (or equivalent) in English and Maths.
* AAT Level 2 or above (or working towards) desirable but not essential as full training will be given.
Experience:
* Previous experience in a finance or administrative support role.
* Familiarity with accounting software and Microsoft Office (Excel, Word, Outlook).
Skills and Competencies:
* Strong attention to detail and accuracy.
* Good numerical and analytical skills.
* Excellent organisational and time management abilities.
* Effective verbal and written communication.
* Ability to handle confidential information with integrity.
* Team player with a flexible and proactive approach.
Job Type and Place of Work
* Full time on a nine-day fortnight – Monday to Friday, then Monday to Thursday.
* Office based, onsite at Workington
* Competitive salary and company pension scheme
* Nine-day fortnight
* On-site free parking
* Opportunities to develop your career and progress within the company
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