Job Description
Business Administration Coordinator
Birmingham based (managing sites across Birmingham, Bourne End, Stoke and Stockton) Full-Time, Monday to Friday (37 hours) Competitive Salary
Benefits Package:
* 25 days annual leave plus bank holidays (and your birthday off!)
* Comprehensive Pension Scheme
* Private Medical Insurance
* Access to a Private GP and much more!
Ready to make a real difference – not just in your career, but for the planet?
As water technologies experts, we don't just offer jobs – we build careers with purpose. We're on a mission of Ecological Transformation, and we're looking for a dedicated Administrator to help us lead the charge.
Are you an organised, detail-oriented professional who thrives on keeping operations running smoothly? Do you enjoy being the go-to person for facilities, fleet management, and business administration?
Join Veolia Group, a global leader in environmental services operating across all five continents with nearly 218,000 employees. Specialising in water, energy, and waste management, Veolia designs and implements innovative solutions for decarbonisation, depollution, and resource regeneration, supporting communities and industries in their ecological transformation.
This is an excellent opportunity to develop your facilities and fleet management expertise, work across multiple sites, and make a meaningful contribution to smarter, more sustainable operations.
What will I be doing?
Facilities Management:
* Act as the primary point of contact for all facilities-related enquiries across Birmingham, Bourne End, Stoke and Stockton sites
* Liaise with landlords and FM contractors to ensure necessary works are carried out effectively
* Ensure RAMS (Risk Assessment Method Statements) are in place, adequate and reviewed prior to any works taking place
* Manage visitor administration at the Birmingham office
* Maintain site records and documentation for compliance and auditing purposes
* Manage office supplies and door access systems
* Work alongside the EHS team to ensure offices are maintained to the required standards
Fleet Management:
* Manage pool car allocations to minimise the need for hire vehicles
* Review and process new company car requests and orders
* Handle employee company car queries, liaising with fleet providers, the Veolia fleet department and payroll as required
* Manage fuel card setup, MileagePoint devices and driver data
* Handle vehicle fines, approve repairs, and oversee MOT and service management
* Maintain fleet data and insurance databases
* Support accident follow-up actions and internal reporting
General Business Administration:
* Raise purchase orders for training courses
* Coordinate occupational health surveillance logistics
* Manage and maintain Safety Passport cards via Skillsguard
* Set up and maintain employee travel profiles via Neo
* Provide general administrative support across VWT and WTS as required
What you will bring to the role:
We value attitude and capability as much as formal qualifications. The ideal candidate is organised, proactive, and comfortable managing multiple priorities across facilities, fleet, and business administration.
Qualifications
Essential:
* GCSE (or equivalent) in English and Maths at Grade C/4 or above, to demonstrate a basic level of literacy and numeracy required for maintaining records, reports and correspondence
* Excellent communication skills (written and verbal)
* Strong organisational and administrative capability
* Ability to work independently and as part of a team
* Customer-focused professional comfortable interacting with internal teams, landlords, and contractors
* Problem solver who can manage competing priorities and respond effectively to queries
* Proactive mindset that anticipates issues and acts early to prevent disruption
Desirable:
* A relevant business administration, facilities management or related qualification (e.g. Level 3 Certificate in Facilities Management or similar)
* Previous experience in facilities management, fleet administration, or similar coordination roles
Additional Information
We offer a comprehensive benefits package to support your well-being, work-life balance, and long-term security. You’ll enjoy 25 days of annual leave to recharge, while our enhanced pension scheme ensures a strong foundation for your future.
We are partnered with a great benefits provider to offer you exclusive discounts and recognition programs. Maintain your eye health and stay protected with our eye care and flu vouchers. Take advantage of our wellbeing services, including 24/7 access to virtual GP consultations, and refer a friend to be in with a chance of being rewarded for helping us grow our teams with talented individuals.
That's not all… you also have the option to enrol in a range of flexible benefits, including Private Medical Insurance, Buy / Sell Annual Leave, Group Income Protection, Dental and Travel Insurance. You can also opt for Group Life Assurance and Critical Illness cover for both you and your partner, for added peace of mind. And lastly you can take advantage of Personal Computer, Car Leasing and Cycle to Work Schemes to further enhance your lifestyle.
As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.