Join to apply for the PA/Business Support Officer role at The Scottish Government
Join to apply for the PA/Business Support Officer role at The Scottish Government
The Scottish Government provided pay range
This range is provided by The Scottish Government. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Are you a motivated, organised individual, with strong IT skills?
HM Chief Inspector of Prisons for Scotland (HMCIPS) is currently supported by a Deputy, a Thematic Lead Inspector, an Inspector of Prisons, an Inspector of Court Custody Units, four Regional Prison Monitoring Co-ordinators, a Head of Business Management/Inspector, a Senior Researcher, a Scottish NPM Co-ordinator, a Business and Inspection Co-ordinator, this post, an Independent Prison Monitoring Support Officer and an Administrative Assistant. There are also around 100 Independent Prison Monitors (IPMs) nationally, who are volunteers from the local community.
As PA/Business Support Officer you will play a crucial role working across the team to support the HMCIPS with key business tasks which include liaising with key partners, relevant Scottish Government colleagues, external organisations and HM Inspectorate of Prisons for Scotland (HMIPS) colleagues as appropriate along with providing business support to the wider HMIPS team.
Responsibilities
* Support HMCIPS by managing mailboxes and calendars, coordinating meetings and public engagements, drafting responses to straightforward correspondence, and making travel arrangements.
* Quality check inspection and thematic reports to be sent out under the signature of HMCIPS or in the name of HMIPS ensuring a high standard of accuracy and professionalism.
* Provide administrative support to internal meetings as required.
* Prepare an induction pack for new members of staff.
* Be a member of the pre-inspection survey team issuing and collecting the surveys and inputting the results.
* Support the Head of Business Management and the wider HMIPS team with other ad hoc tasks.
* Raise and receipt purchase orders for the team via the Scottish Government finance system.
Success Profile
Success profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on.
Professional Skills
* Good IT skills with a working knowledge of Microsoft Office.
Experience
Experience of working as a PA.
Behaviours
* Delivering at pace - Level 1.
* Seeing the bigger picture - Level 1.
* Communicating and influencing - Level 1.
* Working together - Level 1.
You can find out more about Success Profiles Behaviours, here
How To Apply
Apply online, providing a CV and Supporting Statement (of no more than 1000 words) which provides evidence of how you meet the skills, experience and behaviours listed in the Success Profile above. If invited for further assessment, this will consist of an interview and a job related simulation exercise.
Stage One - Application Sift
Candidates Will Have Their Applications Assessed Against All Success Profile Criteria Listed Above Unless There Is a Large Number Of Applications, In Which Case, The Following Process Will Apply
An initial sift will be conducted using the CV and supporting statement on the Experience of working as a PA (Experience) and Communicating and influencing (Behaviour) as listed above. Candidates who pass the initial sift will have their applications fully assessed against the rest of the Behaviours criteria.
Stage Two - Interview and Job Related Simulation Exercise
If successful at application sift, you will be invited to an assessment and interview where we will test all criteria listed above. All the Behaviours outlined in the Success Profile will be assessed at this stage.
Assessments are scheduled for w/c 1 September 2025 however this may be subject to change.
About Us
His Majesty's Inspectorate of Prisons for Scotland (HMIPS) is an independent body responsible for the inspection and monitoring of Scotland's 17 prisons, in order to establish the treatment of and the conditions for prisoners and to report publicly on the findings, and the inspection of the conditions in which prisoners are transported or held in pursuance of prisoner escort arrangements.
Our staff are part of the UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.
We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.
As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.
Working Pattern
Our standard hours are 35 hours per week. We offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for, please contact us.
Equality Statement
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.
Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.
Further information
Find out more about our organisation, what we offer staff members and how to apply on our Careers Website.
Read our Candidate Guide for further information on our recruitment and application processes.
Apply before: 13 August 2025 (23:59)
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Other
* Industries
Government Administration
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