Title: Office Manager
Arrangement: Full-Time & Permanent
Location: In person & Office-Based (Ranelagh, Dublin)
Role Overview:
We are seeking a proactive and highly organised Office Manager to support a multidisciplinary professional services team. This position plays a central role in ensuring smooth day-to-day operations while providing administrative and organisational support across the business. This is a varied and hands-on role requiring strong administrative skills, excellent attention to detail, and a positive, professional approach.
Key Responsibilities:
Office Management
* Oversee daily office operations to ensure efficiency and organisation
* Manage office supplies, servicing, and renewals
* Maintain and update internal office systems and policies
* Organise catering for internal meetings as required
Executive Support
* Provide PA support to senior leadership
* Diary management and scheduling
* Attend senior meetings and take minutes when required
* Screen and direct calls, messages, and enquiries
Front of House & Communications
* Meet and greet visitors
* Manage incoming and outgoing correspondence (mail, telephone, courier)
* Act as a professional first point of contact for clients and stakeholders
Document & Project Support
* Assist with document control and maintaining digital filing systems
* Support preparation and coordination of tender submissions and fee proposals
* Maintain organised records of project documentation
* Printing, binding, scanning, photocopying, and general document preparation
* Data entry and administrative support across teams
Compliance & Systems
* Support quality management and environmental management processes
* Ensure documentation is maintained in line with internal standards
HR & Culture
* Coordinate onboarding processes for new team members
* Maintain leave trackers and administrative HR records
* Organise internal events, professional development sessions, and team activities
Marketing & Online Presence
* Assist with website updates and social media coordination
Candidate Profile:
Experience
* Minimum 4 years' experience in an administrative role
* Experience within a professional services or creative environment is advantageous but not essential
Technical Skills
* Strong proficiency in Microsoft 365 (Word, Excel, Outlook)
* Experience with Adobe InDesign or project management software beneficial
Communication
* Excellent written and verbal communication skills
* Confident in liaising with colleagues, clients, and external suppliers
Attributes
* Strong organisational and multitasking skills
* Ability to work independently and use initiative
* Detail-oriented with strong prioritisation skills
* Flexible mindset with a willingness to take on varied responsibilities
* Professional, approachable, and solutions-focused
What's on Offer:
* Competitive remuneration (€45K - €50K)
* 21 annual leave days + bank holidays
* Pension scheme
* Early finish on Friday
* Collaborative and supportive working environment
* Opportunities for progression and regular reviews