Undertake administrative / deputy admin lead duties Undertake general office duties i.e. typing, data processing, filing, photocopying and facsimile, as deemed appropriate, in line with Trust Policies and Procedures. Provide a secretarial service to meetings including the preparation and distribution of agendas and papers, taking minutes. Deal with incoming and outgoing mail appropriately, including e mail.
Answer / deal with both face to face and telephone enquiries / queries in a friendly and courteous manner, recording any messages efficiently and passing them to the relevant member of staff in an appropriate and timely manner. Manage own workload effectively, prioritising and delegating work to junior staff accordingly. Provide a secretarial service to meetings including the preparation and distribution of agendas and papers. Co-ordinate the appraisal process for the department.
Supervise / delegate work to junior staff as appropriate. Assist with the recruitment process for the department, overseeing the process from advertisement to commencement. For full details of the duties and criteria for the role please refer to the job description and person specification attached.