Senior Timewriting Coordinator - nexos
Role Purpose
As a Senior Timewriting Coordinator, you will play a pivotal role in ensuring the accurate and timely processing of manhour data and payroll-related information across offshore, workshop, and site-based personnel. Acting as the central point of contact for time and pay queries, you will support operational efficiency and compliance through meticulous data management and stakeholder engagement.
You will be expected to challenge traditional processes, identify opportunities for improvement, and contribute to a culture of innovation and continuous improvement.
Key Responsibilities
* Maintain accurate records of all offshore and onshore personnel timesheets.
* Process weekly job timesheets (offshore, workshop, site) and provide summaries to third-party agencies.
* Manually process timesheets where required, ensuring correct pay and expense codes are applied.
* Input and cross-check expenses related to mobilisation and miscellaneous claims, ensuring correct taxation.
* Input monthly expenses and claims in line with company processes.
* Maintain the Holiday Register for all PAYE weekly workers and staff.
* Coordinate weekly payroll submissions and job costing exercises.
* Liaise with payroll providers to resolve missed time payments.
* Act as the single point of contact for all time and pay queries (weekly and monthly).
* Identify recurring issues in pay queries and propose solutions.
* Ensure all payments outside standard timesheets follow the Delegation of Authority (DOA) process.
* Collaborate with Finance, Payroll, HR, and Project Managers to resolve queries.
* Support digital transformation and process efficiency initiatives.
Leadership & Culture
* Share best practices and support team wellbeing.
* Demonstrate the highest standards of professional conduct.
Skills & Experience
* Experience in timekeeping or payroll administration is desirable.
* Minimum 5 years’ experience in a similar or relevant role.
* Strong working knowledge of databases
* Advanced Excel skills.
* Excellent attention to detail, diligence, and self-discipline.
* Strong communication and stakeholder management skills.
* Proven ability to work under pressure and meet strict deadlines.
* Problem-solving mindset and adaptability to change.
Location: Albyn Place, Aberdeen (with support to other Aberdeen facilities)
Contract Type: Temporary
Hours: Full-time, 37.5 hours per week
Function: Commercial
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