Senior Administrator Assistant:
To provide assistance to the Assistant Company Secretary and the Company Secretarial team as a whole in the delivery of high quality, professional company secretarial and corporate governance services to the business and to ensure a smooth operation of the Group and client’s board and committee meetings. Be a team player and work closely with the Company Secretarial Assistant/Administrator, providing cover in their absence.
Key Tasks:
* with the Company Secretarial team to schedule meetings, manage the CoSec calendar, and issue reminders for meeting papers to be submitted to the team.
* meeting rooms, order refreshments, organise attendance arrangements, and acting as the point of contact for related director/ member/ attendee queries (including IT access).
* with the initial preparation of template agendas and other template documents involved in Board & Committee meeting support and maintain meeting attendance records.
* with requesting and following up meeting papers and creating meeting packs.
* contracts and signed minutes in accordance with Asta’s procedures.
* with updating the library of appropriate policies and procedures to achieve compliance with relevant regulatory and legal requirements and monitor adherence to the procedures.
* administrative support to the team, as may be required from time to time.
* cover for any team member in their absence if requested (which may include attending and minuting meetings) and provide assistance to other members of the team during busy periods
* enquiries and requests for support on any company secretarial or governance matters addressed to the CoSec team, forwarding these to CoSec Team members or responding where appropriate.
* documents for filing at Companies House using Diligent Blueprint.
* any project work as requested by the Assistant Company Secretary.
* the Assistant Company Secretary in maintaining good corporate governance for the Group including maintaining meeting attendance records, and reviewing/updating terms of reference and policies and procedures for Group companies as requested.
Key Skills:
* interpersonal skills - friendly and approachable with the ability to deal with colleagues and clients at all levels in a professional and diplomatic manner
* commitment to development of professional Company Secretarial career
* - able to display initiative and work with a degree of autonomy
* organisational and writing skills and attention to detail
* and discretion
* and team player
* – the confidence to question where appropriate in order to reach the core issue