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Job Description
Position: Contracts Administrator
Location: Head Office, Ballinderry Road, Lisburn
Responsible to: Senior Management
Contract type: Full-time, permanent
Working hours: Monday - Thursday (08:00 - 17:00 with 45min break), Friday (08:00 - 16:00 with 30min break)
Why Work for McQuillan Companies?
McQuillan Companies, a family-run business in Northern Ireland, offers a diverse range of services including roadworks, civil engineering, demolition, quarrying, waste management, outdoor cleaning, and analytical chemistry. We value all perspectives and create a supportive environment where people thrive.
John McQuillan Contracts is a leading civil engineering and road surfacing contractor based in Northern Ireland. Our projects include road construction, maintenance, surface treatments, car parks, environmental schemes, waterway works, demolition, and sports pitches. We leverage extensive experience, a broad range of equipment, and long-standing partnerships to deliver excellence to our clients in both public and private sectors, including DfI Roads, Central Procurement Directorate, and Local Councils.
Benefits include:
* Competitive salaries
* Employee health scheme
* Private healthcare
* Employee pension scheme
* 31 days of annual leave, increasing with service
* Development, learning, and training opportunities
* Team-building activities
Overall Objectives
We seek to appoint a Contracts Administrator to join our expanding team. The ideal candidate is proactive, detail-oriented, with a commercial mindset and positive attitude. Reporting to Senior Management and operational staff, the role focuses on administrative efficiency and supporting our growing business.
Key Responsibilities
* Managing squad reports and timesheets for operational staff
* Assisting in daily programme preparation
* Tracking van times and recording operative hours
* Sourcing utility markup information for projects
* Processing sales invoices and payment applications
* Supporting tender processes with document preparation
* Providing administrative support to directors and staff
* Maintaining filing systems and office equipment
* Handling correspondence, calls, mail, and documentation
* Managing stock levels for supplies
* Reception duties, including visitor management and deliveries
Essential Criteria
* Strong IT skills, including proficiency in Microsoft Excel and Word
* Ability to work independently and take initiative
* Attention to detail and confidentiality
* Organizational and multitasking skills
* Effective communication skills
* Client relationship awareness
Desirable Criteria
* Experience in similar roles
* Teamwork and cross-functional achievements
* Experience handling contracts, invoices, or financial admin
Application closing date: Wednesday 7th May 2025. This description is a guideline and may evolve with the company's strategic needs.
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