Location: Sutton-on-hull, Yorkshire and the Humber
Description:
Facilities Finance & Admin Manager
Location: Hull
Salary: £35,000 - £40,000 p/a
Contract: Temporary to Permanent
We are recruiting for a Facilities Finance & Admin Manager to join a major PFI contract in Hull. This role offers an opportunity to make a significant impact by managing financial performance and operational delivery.
You will lead a small, dynamic team (currently three members) and oversee the helpdesk function and financial administration to ensure smooth contract operations.
Key Responsibilities:
1. Team Leadership: Manage, mentor, and support a small admin team, ensuring efficient helpdesk operations.
2. Financial Management: Oversee financial reporting, including month-end processes such as income and cost accounting, stock reporting, P&L accounts, variance analysis, and forecasting.
3. Budgeting & Forecasting: Manage annual budgets, monthly forecasts, and contribute to budget versus actual analysis with detailed commentary.
4. Facilities Admin: Coordinate PPM schedules, statutory inspections, and reactive maintenance reporting through CAFM systems, ensuring compliance with legal and contractual obligations.
5. Invoice & Cost Control: Reconcile accounts related to catering, variations, damages, hospitality, and community use; manage cash reconciliation.
6. Stakeholder Management: Liaise with subcontractors and clients to resolve invoice queries, process variations, and maintain service records.
7. Payroll & HR Admin: Manage timesheets, sickness records, and payroll submissions monthly.
8. Operational Support: Support minor works projects, procurement activities, and ensure smooth daily office and facilities operations.
What We're Looking For:
1. Experienced People Manager: Confident in leading teams and managing relationships at all levels.
2. Financially Savvy: Strong background in financial administration, budgeting, and cost management.
3. Facilities Management Knowledge: Understanding of FM operations; PFI contract experience is highly advantageous.
4. Tech-Savvy: Proficient with CAFM systems and Microsoft Office, especially Excel.
5. Detail-Oriented: High accuracy and compliance in financial and operational reporting.
6. DBS Clearance: Enhanced DBS check required for this role.
#J-18808-Ljbffr