Posted Tuesday, July 22, 2025 at 4:00 AM
Position Summary
Reporting to the Fleet Operations Manager, the role of the Fleet Coordinator is to support the Fleet Division with exceptional communication skills, organization, and attention to detail. The Fleet Coordinator must be a self-starter that handles a variety of tasks throughout the day and is an expert at creating reports and documents to help support the business. They are to keep up with equipment changes and enter into fleet so we are up to date on unit locations and crew usage.
Duties and Responsibilities
* Fleet Administrator – ensure the accuracy and completeness of information provided in Fleet (vehicle assignments, crew roster maintenance etc.)
* Website Administrator (Samsara, Shell, IRP, EZ Pass, HUT, Inspect all and Enterprise.)
* Records Maintenance (DOT, 3 rd Party Invoice, Warranty)
* Weekly Equipment Billing and Validation
* Licensing and registration (Yearly renewals, plate and sticker replacements, title work)
* Weekly Time Sheet import and verification for Payroll
* Communicating and collaborating with General Foremen, Area Managers, Superintendents and VP’s.
* Fuel Cards (Ordering new, replacements, renewals) Collaborating with accounting for reporting.
* EZ pass reporting, replenishment, ordering new/replacements
* New equipment setup (Organizing upfit kits, assist proper information is presented to finance, assigning equipment numbers, etc.)
* Storm billing assistance
* Assist the Fleet Operations Manager with forecasting operational plans
* Compiling and creating of customized reports and documents for internal and external partners relating to the Fleet as requested by Fleet Operations Manager
* Additional job duties and assignments at the discretion of the Fleet Operations Manager
To Staffing and Recruiting Agencies: Our company does not accept unsolicited CVs or applications from agencies. We are not responsible for any fees related to unsolicited CVs or applications and explicitly reserve the right to contact candidates presented in such unsolicited CV or application.
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