Founded in 2014, Oxa is a global leader in autonomous vehicle (AV) technology, dedicated to accelerating Industrial Mobile Autonomy (IMA).
We develop advanced physical AI and robotics technology, anchored around our configurable and explainable self-driving software, Oxa Driver; development toolchain, Oxa Foundry; and fleet management software, Oxa Hub. We utilise hardware blueprints known as Reference Autonomy Designs (RADs) to enable the integration of sensors, compute and drive-by-wire systems into existing vehicles produced by OEMs.
Our solutions automate repetitive industrial driving tasks, such as the towing and carrying of goods in locations like ports, airports and manufacturing facilities, or asset and perimeter monitoring in environments such as solar farms or industrial plants. We’re helping global businesses to address critical challenges like labour shortages and rising operational costs - driving efficiency, productivity, and safety.
Based in Oxford, and with offices in Canada, our engineering team is drawn from the world’s top physical AI specialists and led by originators of the field.
Your Role:
We are seeking an experienced and detail-oriented Accounts Payable Specialist to take full ownership of the end-to-end Accounts Payable process. This role is critical in ensuring accuracy, efficiency, and strong financial controls across supplier management and payments, while supporting continuous improvement within the finance function.
Key Responsibilities:
* Total ownership of the end to end accounts payable process with a focus on accuracy and efficiency. Tasks include but are not limited to
* Monitor and maintain the AP inbox (where all AP invoices arrive)
* Ensure all invoices have appropriate approvals in line with company policy
* Match invoices to purchase orders
* Process supplier invoices into accounting system (Xero)
* Reconcile all supplier statements and investigate any discrepancies
* Identify and post supplier related transactions into the bank account ledger
* Proactively and professionally resolve queries with external suppliers and/or Oxa procurement
* Liaison with procurement on any purchase orders due but not yet invoiced
* Maintain accurate supplier records and support onboarding of new suppliers
* Prepare and process proposed weekly supplier payment runs and employee expense payments for review and approval
* Issue remittance advices to suppliers
* Manage the company credit card system, following up any missing information and ensuring policy compliance
* Work with the wider business on carbon reporting data collection
* Continually review and refine all processes to improve accuracy and efficiency, including evaluation of the impact of new technologies such as AI
* Support with month end processes and annual audit
* Assist with Accounts Receivable
* Support the finance team on new system preparation and implementation
What You Need To Succeed:
* Extensive hands on experience in an Accounts Payable role
* Strong understanding of VAT and AP principles and controls
* Excellent attention to detail and a high level of accuracy
* Strong communication and stakeholder management skills
* Proactive, solutions focused approach to problem solving
* Ability to work independently and effectively manage priorities
* Proficiency in Google Workspace and Excel
* Ability to work in our oxford office a minimum of 2 days per week
* Working knowledge of using Xero or ERP software
* Experience implementing new AP/ERP systems
* Experience working closely with procurement
What We Offer:
* A competitive salary benchmarked and reviewed annually
* Salary exchange pension scheme
* Company Share Scheme
* An outstanding benefits package including private medical insurance, critical illness coverage, life assurance, EAP, group income protection
* 25 Days annual leave plus 8 days bank holidays
* A pet friendly office environment
* Safe assigned spaces for team members with individual and diverse needs
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