Are you a motivated and organised individual looking to make a difference in a meaningful environment?
St Leonard's Hospice is recruiting a Facilities Coordinator to ensure the smooth, safe and efficient operation of all buildings and facilities resources.
This is a full-time position based at our main hospice site, working 37.5 hours per week between 8am - 4pm, Monday to Friday. The salary band for this position is £27,643 - £30,336 per annum.
Main duties of the job
No two days will be the same in this role as the Facilities Team Leader role incorporates a variety of tasks including:
* Co-ordinating the day-to-day facilities works liaising with the hands‑on facilities team, contractors and key stakeholders
* Serving as the primary contract for estate contractors
* Administering compliance and maintenance records for the Hospices risk register, estate assets and servicing
By doing this role, you will meet and work with a range of colleagues across the organisation and genuinely be making a significant contribution to the running of the Hospice.
Our ideal candidates will:
* Have previous experience of working in a similar environment including allocating work and being responsible for health and safety operations
* Have effective decision making skills and be able to communicate at all levels within the Hospice
* Be digitally literate and be able to use various IT systems
What we can offer you in return:
* Pending pay award
* Up to 41 days Annual Leave
* Continuation of NHS pension and annual leave entitlement (T&Cs apply)
* Attractive pension scheme for non‑NHS staff
* Free car parking
* Extensive employee discounts on shops, holidays and lifestyle choices and Blue Light Card discounts
* Day shifts which allow you to have a great work/life balance
About us
Our mission is to provide excellent care and support to those living with life‑limiting illness and to the people they care about, to enrich their lives and to contribute to the ongoing development of end‑of‑life care. We do this by placing our patients at the centre of everything we do, and through involving patients and their families in all decisions regarding their care.
We can only achieve this with the help of our amazing colleagues, by developing and recognising their contribution, and by sharing our knowledge and skills through education, audit and research.
Job responsibilities
TheFacilities Coordinator ensures the smooth, safe, and efficient operation of allbuildings and facilities resources. They will support the daytoday managementof the facilities operation, coordinate contractors, maintain compliancerecords, and help create a safe, wellmaintained working environment forpatients, staff, volunteers and visitors.
Mainduties and responsibilities
Professional
* Coordinate the day‑to‑day facilities works according to the level of priorities, liaising with the facilitiesteam, contractors and key stakeholders to ensure activities are wellcommunicated and are delivered in a timely service. Run monthly reports toidentify outstanding works and arrange for them to be completed.
* Assist in the management of an estate wide PlannedPreventative Programme (PPM), identifying any developments required to meet theneeds of CQC and HSE inspections.
* Serve as the primarycontact for estate contractors including the scheduling of work, ensuringrelevant paperwork is provided and payments are processed appropriately.
* Take responsibility for the facilities function budget including spendfor utilities, maintenance and servicing contracts and vehicles.
* Administer compliance and maintenance records forestate assets, monitoring servicingschedules and documentation to ensure adherence to BS standards, UKregulations, and environmental and safety requirements, escalating as required.
* Ensure governance and compliance around buildingsafety, including the co-ordination of the risk register, maintainingup‑to‑date records, reviewing and updating documentation, and supportingpreparation of reports, audits, and regulatory compliance activities.
* Ensure weekly andmonthly checks (fire alarms, extinguishers, emergency lighting etc) are completedand recorded for audit purposes.
* Manage access fobs,cards & keys records on the Hospices health and safety management system.
* Monitor CCTV and reportany issues to the Estates Manager.
Person Specification
Experience
* Previous experience of working in a busy office environment
* Experience of carrying out audits and monitoring
* Experience of being responsible for Health and Safety operations
* Effective decision‑making skills to secure desired outcomes
* Experience of allocating work and ability to multi‑task and manage conflicting priorities
* Relevant legislation and best practice knowledge
* Demonstrate problem solving skills using own judgement and initiative
* Experience of working in the healthcare sector
IT
* Good basic IT skills
* Knowledge of Microsoft applications (Word, Excel, Powerpoint, Outlook)
* Experience of using various IT systems such as health and safety or facilities management software
Qualifications
* IOSH Managing Safely or equivalent qualification
Communication
* Interpersonal skills
* Ability to be sensitive and empathetic
* Ability to communicate at all levels within the Hospice and community
Personal
* Professional with a can do attitude
* Courteous and respectful of others
* Self‑motivated
* Possess integrity and discretion, and able to respect confidentiality
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