An exciting opportunity has arisen for a Personal Assistant to join our Administrative Team.
The post holder will provide comprehensive admin support to the Knowsley/St Helens/Warrington/Halton Senior Leadership team. Base working only - supporting Microsoft Teams meetings however may be required to attend face to face meetings in either of the 4 boroughs.
Successful applicants will be able to organise their own workload and co-ordinate workload activities within the team. The successful candidate will have excellent interpersonal skills.
There is a need to be able to work to tight deadlines and withstand the pressure of a busy department and it is essential that you are able to work on your own initiative.
Some travel between sites is also required.
Main duties of the job
The post holder will be expected to work with the minimum of supervision. They will be able to demonstrate flexibility and use own initiative to carry out duties in such a way as to make a direct and positive contribution to the organisation, thus enabling the leadership team to utilise their time in an efficient and effective manner.
As an experienced Personal Assistant/Secretary, you will be managing diaries of the leadership team. You will be required to arrange internal and external meetings.
Taking comprehensive minutes is an integral part of the role, you must be competent in taking live minutes in meetings, preparing for your meetings in advance, chase up outstanding actions, produce reports etc.
It is essential that confidentiality be maintained at all times. The post holder must adhere to Trust Policies and Procedures at all times.
About us
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to 'perfect care' - care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We're currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
Flexible working requests will be considered for all roles.
Job responsibilities
** Please refer to the Job Description and Person Specification attached for full details of this role **
Person Specification
Qualifications
* RSA III (or equivalent) Word Processing.
* Proven competence in various IT packages. Audio typing skills.
* Business Administrator - Level 3 (or equivalent).
* RSA (or equivalent) Shorthand qualification at approx. 80wpm.
Experience/Knowledge
* Experience of working at a similar level with proven admin/secretarial skills
* Experience of proven competence in minute taking.
SKILLS
* Ability to exercise initiative and work with minimum supervision.
* Excellent inter-personal skills.
* Excellent telephone manner.
* Ability to ensure accuracy in work undertaken.
* Tact/diplomacy.
* Awareness of pressures requiring organisational and time management skills.
* Understanding of people suffering from mental illness
VALUES
* Accountability
* Support
* High professional standards
* Responsive to service users
* Engaging leadership style
* Transparency and honesty
* Discreet
* Change oriented
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Mersey Care NHS Foundation Trust
Address
Knowsley Resource and Recovery Centre (BASED WORKING - St Helens/Knowsley/Warrington/Halton)
Knowsley Resource and Recovery Centre (BASED WORKING - St Helens/Knowsley/Warrington/Halton)
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