Job Title
Administrator
Location
Based in our Scotland HQ
Reporting Line
Global Resourcing Manager
Purpose
To support the day-to-day operations of our office and assist with global recruitment efforts.
This role combines recruitment administration, office management, and ad hoc duties across multiple departments
Main Duties & Responsibilities
Recruitment Administration
* Support global recruitment activities and the wider Retronix team
* Maintain and update candidate databases with onboarding/offboarding information
* Write, post, and maintain job adverts across all platforms
* Screen applicant CVs and input relevant data into our applicant tracking system (ATS)
* Track candidate progress through the recruitment process
* Conduct initial screening calls and arrange interviews
* Coordinate candidate placements, transfers, and interview logistics
* Prepare meeting minutes from global recruitment calls and update stakeholders
* Generate internal and external recruitment and trend reports
* Develop toward supporting recruitment efforts directly
General Administration
* Serve as the main point of contact for general office duties and reception cover
* Manage office supplies, and maintain a clean organised space
* Liaise with the property management company to ensure smooth day-to-day facilities operations
* Coordinate mail handling (incoming and outgoing)
* Book travel, accommodation, and car hire for engineers and senior leadership
* Liaise with cleaning services and contractors for property management
* Oversee rental flats and director's overseas property, including ad hoc support
* Assist with planning and coordination of company events and director's personal events
* Provide administrative support to other departments as required
* Handle miscellaneous tasks ensuring smooth office and team operations
Skills and Experience
* 2+ years' experience in recruitment and/ or office administration
* Strong communication skills, written and verbal
* High proficiency in MS Office (Word, Excel, Outlook) and using various systems
* Strong organisational skills and excellent attention to detail
* Dependable with excellent time management and multitasking ability
* Professional and confident telephone manner
* Positive, can-do attitude with a willingness to grow into a broader recruitment role