Team Secretary
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Description
Are you looking for an exciting opportunity in a leading law firm with a growing global presence? Are you ready to be part of a forward-thinking, modern legal team that's redefining the way secretarial support is delivered?
This is your chance to join a dynamic and innovative firm that is committed to developing its people and delivering top-tier legal services through a collaborative and tech-driven approach.
About the Role
We are seeking a proactive and detail-oriented
Team Secretary
to provide high-quality administrative and secretarial support within a busy legal team. Working closely with a Personal Assistant and reporting directly to the Secretarial Services Manager, you will play a key role in ensuring the smooth day-to-day operation of the team.
This role requires strong organisational skills, excellent communication, and the ability to work independently as well as part of a wider support network.
Key Responsibilities Include:
Supporting the preparation of weekly and monthly reports
Coordinating national and international travel arrangements
Assisting with the monthly billing process and financial queries
Preparing hard copy and electronic bundles
Handling general correspondence and diary management
Monitoring and managing inboxes
Conducting conflict checks and matter openings
Drafting engagement letters
Printing, scanning, and managing document workflows
Booking meeting rooms and responding to queries via email and phone
Creating, amending, and formatting documents using Word and Excel
Working with data rooms to download and save documents
Copy-typing and digital dictation as needed
Processing expenses efficiently
Liaising with internal teams such as the Document & Design Centre and Print Room
Building strong, effective working relationships across the business
Providing cross-practice group support when required
About You
You will bring prior experience from a legal or professional services environment and demonstrate:
Excellent communication and interpersonal skills
High levels of IT literacy and proficiency in Microsoft Office
Impeccable attention to detail
Strong administrative and organisational abilities
A calm and professional manner, especially under pressure
Confidence to work independently and use your own initiative
This is a fantastic opportunity to join a firm that values innovation, collaboration, and the development of its people. If you're a team player with a can-do attitude and a passion for supporting others, we'd love to hear from you.
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