At MHA, we take the time to create great relationships with our clients to become not just their trusted advisers, but valued partners that face the future together.
As a Top 11 firm of chartered accountants, tax and business advisers, we work in partnership with clients ranging from entrepreneurs and individuals to multi-national corporations. We work together to navigate an ever-changing business world and proactively identify the opportunities that tomorrow presents.
Purpose of the Role
To manage the reception area, carry out relevant receptionist/and some secretarial duties and to present a professional, friendly image of the firm.
Main Responsibilities
* Answer switchboard and take/relay messages as appropriate
* Greet visitors, sign visitors in and out, offer refreshments
* Maintain daily signing in sheets
* Receive deliveries / Organise couriers
* Place newspapers/periodicals/brochures in reception
* Take/organise bookings for meeting rooms/daily check of meeting rooms to ensure tidy and organised for meetings
* Arrange catering for lunches/meetings and order/keep stock
* Collate/update telephone extension lists
* Arrange installation of telephone requirements (where appropriate)
* Report and arrange work on broken telephones
* Assisting with typing and secretarial work, as and when required
* Test fire alarm (where appropriate)
* Open, scan and distribute daily post, and deal with outgoing post (recording & franking)
* Scanning of documents and upload to CCH
* Co-ordinate internal IT visits
* Co-ordinate and keep records of maintenance visits
* Organising good luck cards for staff
* Ad hoc duties as and when required