Legal Secretary to join our dynamic team in Birmingham. Our Clinent offers a range of benefits, including flexible working arrangements, professional development opportunities, and have a strong emphasis on work-life balance.
Must have experience of working in a Soliceters practice.
What we are looking for:
We are seeking a proactive and highly motivated Legal Secretary to join our thriving legal team. The successful candidate will not only provide exceptional administrative support but also demonstrate initiative, problem-solving skills, and a willingness to take ownership of their work.
Key Responsibilities:
Proactive Client Support:
* Greet and welcome clients warmly, ensuring a positive first impression.
* Handle client enquiries efficiently and effectively, building strong client relationships.
* Manage reception, meeting rooms and provide refreshments.
Streamlining Operations:
* Streamline administrative processes, identifying areas for improvement and implementing efficient solutions.
* Proactively manage fee-earner diaries, ensuring schedules are optimised and appointments are effectively coordinated.
* Manage reception and office supplies as needed.
High-Quality Support:
* Prepare accurate and professional legal documents, including letters, reports, and bundles.
* Maintain meticulous records and ensure all files are accurately and securely managed.
* Dealing with incoming/outgoing post including going to the post office and or Court.
* Preparing invoices and taking payments.
Teamwork & Collaboration:
* Collaborate effectively with legal professionals and colleagues across departments.
* Share knowledge and best practices within the team.
Initiative & Problem-Solving:
* Identify and resolve administrative challenges independently.
* Proactively seek solutions to improve efficiency and workflow within the department.
Essential Skills & Experience:
* Proven experience as a Legal Secretary or in a similar administrative role within a law firm.
* Excellent communication and interpersonal skills with a strong client focus.
* Highly organised and efficient with strong time-management and prioritisation skills.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
* Meticulous attention to detail and a high level of accuracy.
* A proactive and results-oriented approach to work.
* Ability to work independently and as part of a high-performing team.
Desirable Skills & Experience:
* Experience with legal case management software.
* Knowledge of legal terminology and procedures.
* Experience working in a fast-paced and demanding environment.
Benefits
Competitive Salaries & Benefits
Hybrid Working
Company Pension
Opportunities for Professional Growth
Supportive Team Culture
Cutting-edge Technology
If you’re looking for a new opportunity we’d love to hear from you. Apply now to take the next step in your career