Overview
Boardrooms Receptionist role at Osborne Clarke. This is a full-time, permanent position based in London, covering shifts on a rota basis between 7:30am - 8:00pm Monday to Thursday and 7:30am – 6:00pm on Fridays with occasional overtime to assist with events.
Role The main purpose of this role is to deliver reception, boardroom, hospitality, general administration duties, events support and switchboard services, providing a five-star experience for all internal and external clients using these services.
Responsibilities
* Welcome all visitors to the office and ensure visitor needs and expectations are met and exceeded at all times
* Main point of contact for all 6th floor facilities
* Inform the relevant OC host / PA upon visitor arrival and manage introductions and handover
* Liaise with key departments to ensure OC’s client experience is impeccable, including back office, cleaning team, catering, IT, events, document production, facilities, and boardrooms in the UK and Europe
* Daily operations of the boardrooms including room and equipment checks (e.g., stationery stock, cleanliness, coffee machine) and setting up/testing AV equipment ahead of arrivals
* Fire Marshal and First Aid duties (full training provided)
Back Office Responsibilities
* Manage departmental inbox and room bookings requests including hospitality and AV requests
* Book taxis on behalf of OC employees
* Switchboard: answer/forward calls, transfer to the right department, and take messages
* Liaise with Ground Floor reception regarding last-minute visitors, order marketing material, and liaise with facilities re: staff passes
London Events Programme
* Assist in the delivery of the firm’s events held in the London office
* Support the events team with meet and greets, badge preparation, room setup and administration for on- and off-site events as required
General
* Actively manage own personal training and development, identifying suitable development opportunities
* Any other duties (or project work) to ensure efficient operation of the London (or UK) reception/boardrooms/switchboard services
We are looking for
Skills
* Outstanding interpersonal skills, highly professional attitude at all times, flexible, enthusiastic, self-motivated, proactive, with a hands-on approach
* Great attention to detail
* Maintain and practise a high degree of confidentiality and integrity
* Excellent communication skills (written and verbal)
* Good IT skills
Salary And Benefits
We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.
Our recruitment process
Please note that closing dates are provided as a guide; we review and progress applications on a rolling basis. Osborne Clarke does not use automated decision-making for recruitment decisions. If you require adjustments during the application process or interview, please let us know in confidence.
About Us
Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 lawyers in 26 locations. Our sector-based approach helps clients tackle current issues and prepare for future ones. We value difference and encourage applicants from all backgrounds. We have interest groups and diversity networks as part of our culture.
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