Purpose of role Provide vital administrational support to the UK business. To provide vital operational support to project managers/engineers and project teams in order to achieve successful and timely completion of projects. To produce key management information including reports, presentations etc., to support the activities of the business unit Drive clear communication channels within the UK business. To provide vital administrative support and ensure effective, smooth-running of the business unit. To provide co-ordination of facilities at all UK Business Units. Main responsibilities Processing timesheets for weekly paid employees after checking with the data provided by the project team i.e. hours worked etc, utilising time and attendance software Lead on completion of all PQQs Lead on reviewing companies NDAs to ensure they are compliant, in date and still applicable. Support Procurement with the departmental audit queries, collating information and documentation as required. Raise Purchase Orders, (converting PRs to POs) using Focal Point system in line with Company Processes and Procedures. Set-up and update contracts and cost/sales budgets (including variations and purchase orders) on Focal Point; acknowledge orders and setup job numbers. Update CRM system (Microsoft Dynamics) inputting and updating details as enquiry progresses and adding relevant attachments, completing contracts once costs are received. Review any purchase invoices received for assign purchase orders to them and complete the GRN process in a timely manner. Maintain job files; ensure all relevant documentation is present in file, chasing project teams for any missing documentation etc. Upkeep and control fleet, Vans/vehicle hires. Ensure vehicle trackers and ensure logs are up to date. Office annual review of all UK support services, planning services etc as required annual tracker monitoring for expiry. Assist with phone support. Review purchase orders for labour, plant, equipment and materials etc., in line with costs agreed by the procurement team, after sign-off by Resource Schedulers. Liaising between Operations and Finance departments over any invoice issues from purchased goods and or services. Assist the project and sales/business development teams with quote production/typing and bids as required. Arrange meetings and events and take minutes as necessary. Update finance (contract and payments) spreadsheet. Management Reporting Complete and submit the weekly report, liaising with the project team. Assist the project team in completing the cost tracking in focal point. Issue draft recognition and complete monthly sales statistics, enquiry and job books to the Engineering Manager. Support the Engineering Manager to prepare monthly reports such as health and safety report, salary allocation report, management report etc. General Administration Produce key management information e.g. presentations, reports etc. Provide efficient service to customers, suppliers and colleagues face-to-face or via telephone, teams, email, face-and deal with queries and enquiries. Maintain an effective document library within the business unit. Adhere to and support the implementation of HR processes and procedures e.g. holiday recording, absence reporting etc. Maintain a positive and professional image of Beck & Pollitzer. Contribute to continuous improvement processes and drive forward efficiency and standardisation.